Activities Coordinator

Odd Fellows ALF (Assisted Living Facility) is looking for an experienced Activities Coordinator for a full-time position. In this role, you will provide care services to our ALF (Assisted Living Facility) residents while helping create a home-like environment. The right candidate will be.

• Compassionate and caring
• A good team member
• Able to work without supervision
• Maintain quality of activities 

Base hourly wage is $19.00 -$25.00 Depending on experience

Work Monday - Friday and occasional weekends as needed.

Full-time Benefits include:

~ Vacation, one personal holiday, and sick Leave

~ Direct Deposit

~ Online Time Clock, Payroll, and HR system

~ Online Scheduling System

~ EAP-Employee Assistant Program

Pre-employment drug screening and background checks are conducted prior to starting. Fingerprinting to be completed within 120 days.

Major Duties and Responsibilities

The Activities Coordinator will assist the Activities Director in creating a monthly calendar of activities, written in large print and posted in a prominent location visible to residents and visitors.

The Activities Coordinator will ensure that a copy of the monthly calendar of activities is placed in a prominent spot in each resident’s room.

The Activities Coordinator will interview residents or family members to obtain activity preferences. 

The Activities Coordinator will coordinate and assist residents in getting to activity locations within the facility.

The Activities Coordinator will assist in conducting scheduled activities to promote the physical, social, and mental well-being of residents.

The Activities Coordinator will document resident activity program attendance and ensure that all charted activity progress notes are informative, descriptive of the services provided, and indicate the resident’s response to the service.

The Activities Coordinator will observe the resident's mood, behavior, and level of involvement in facility activities, and report any changes or concerns to the facility Administrator.

The Activities Coordinator will involve residents and families in planning the activities program when possible.

The Activities Coordinator will assist with conducting in-room activities programs for those residents who benefit from one-on-one visits.

The Activities Coordinator will coordinate and arrange for off-site field trips and transportation needs when necessary.

The Activities Coordinator will coordinate activities’ needs and requests with other departments in a courteous and timely manner to ensure that daily activities can be performed without interruption.

The Activities Coordinator will assist with Resident/Family Council meetings as indicated.

Additional Assigned Tasks

1. Treats all residents with dignity and respect.  Promotes and protects all residents’ rights.
2. Establishes a culture of compliance by adhering to all facility policies and procedures.  Complies with standards of business conduct, state/federal regulations, and guidelines.
3. Follows appropriate safety and hygiene measures at all times to protect residents and themselves.
4. Maintains confidentiality of protected health information, including verbal, written, and electronic communications.
5. Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel.  Reports any retaliation or discrimination to HR or the compliance officer.
6. Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator.  Protects residents from abuse and cooperates with all investigations. 
7. Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with facility policy. 
8. Participates in all life safety and emergency drills and training.  Fulfills responsibilities as assigned during implementation or activation of the facility’s emergency plan.
9. Reports work-related injuries and illnesses immediately to supervisor.
10. Follows established infection control policies and procedures.
11. As a condition of employment, completes all assigned training and skills competency.
12. Assists in developing, implementing, and maintaining an ongoing quality assurance program for the activities department.
13. Assists with obtaining necessary equipment and supplies and provides for their accessibility through organized storage.
14. Performs administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Activity Director as required.
15. Refers resident/families to appropriate social services personnel when indicated.
16. Participates with the Administrator in developing a budget.
17. Contributes to the facility's efforts to maintain and/or improve the quality of care through participation in the following:

• Attend Care Plan meetings as requested.
• Serves as a member of the QAPI Committee as requested.
• Attends mandatory in-services and successfully completes all facility-required training.

Personal Skills and Traits Desired/Physical Requirements/Working Conditions

1. Effective verbal and written communication skills and ability to exercise judgment.
2. Ability to maintain composure in stressful situations.
3. Resourcefulness.
4. Strong leadership skills.
5. Positive attitude.
6. Ability to be organized and efficient.
7. Basic computer skills.
8. CPR licensed and trained in first aid.
9. Ability to read, write, speak, and understand the English language.
10. Must be a supportive team member, contribute to, and be an example of teamwork.
11. Ability to make independent decisions when circumstances warrant such action.
12. Ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
13. Must have patience, tact, and willingness to deal with difficult residents, family, and staff.
14. Must be able to relay information concerning a resident’s condition.
15. Must not pose a threat to the health and safety of other individuals in the workplace.
16. Must be able to move intermittently throughout the workday.
17. Meet general health requirements according to facility policy, including medical and physical exams and checking immunity status to various infectious diseases.
18. Ability to work beyond normal working hours and on weekends and holidays when necessary.
19. Ability to assist in the evacuation of residents during emergencies.
20. Ability to bend, stoop, kneel, crouch, perform overhead lifting, and perform other common physical movements as needed for the position.
21. May be subject to falls, burns from equipment, and/or odors throughout the day; encounter reactions from dust, tobacco smoke, disinfectants, and other air contaminants.
22. Subject to exposure to infectious waste, diseases, and/or conditions which include AIDS, Coronavirus, Hepatitis B, and Tuberculosis.
23. May be subject to hostile or emotional residents, family members, visitors, or personnel.

Compliance as a Condition of Employment and Performance Appraisal

Agreement to abide by all standards, policies, and procedures of the facility, including the facility’s compliance and ethics program, is a condition of employment.  Compliance will be a factor in evaluating job performance.  Violations, including failure to report violations, will result in disciplinary action, up to and including termination.

This job description is intended to convey the general scope of the major duties and responsibilities inherent in this position. Other tasks not listed here may be assigned by the Administrator. Periodic revision may be necessary to reflect changes in expectations placed on long-term care by various governmental agencies. This job description will be reviewed and/or revised annually and as needed.

Individual performance will be evaluated using the following scale:

1. Unsatisfactory: Achieves results that are far less than the standards identified for the performance factors rated.
2. Needs Improvement: Achieves results that are less than the standards identified for the performance factors rated.  Exhibits the potential to become a competent performer.  May be new to the job or need skill development.
3. Meets Standards: Achieves results that meet the standards identified for the performance factors rated.  This rating is the expected level of performance.
4. Exceeds Standards: Achieves results that usually exceed the standards identified for the performance factors rated.

Reasonable Accommodation Statement

Consistent with the Americans with Disabilities Act (ADA) and Washington Law Against Discrimination, it is the policy of Washington Odd Fellows Home to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.  The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.  If reasonable accommodation is needed, please contact [include name and/or department, telephone, and e-mail address].

The Activities Assistant must possess:

• A BLS (Basic Life Support) within 30 days.
• FHC (Food Handler's Card) within 30 days
• High School diploma or equivalent

Salary : $19 - $25