What are the responsibilities and job description for the Legal Assistant position at Independent Management Services?
Founded in 1989, Independent Management Services is a full-service property management and marketing firm specializing in revitalizing multifamily housing developments. Headquartered in Fenton, Michigan, IMS employs over 500 employees in 13 states. We seek a detail-oriented candidate to work under the supervision of and provide administrative support to our Corporate Counsel and Director of Legal Affairs.
Job Requirements:
- Monitor upcoming deadlines, compile company data, and assist in completing reports.
- Basic investigation, document gathering, and initial processing of legal complaints.
- Audit company policies to ensure internal procedures to ensure compliance with applicable regulations.
- Collate information regarding vendor disputes, complaints, contract review, insurance questions, and other legal issues.
- Use legal AI to generate simple letters, document summaries, and basic research questions.
- Track/update external legal case dates and progress on legal summary reports.
- Manage document retention through scanning, filing, and organizing electronic files.
- Willingness to review and suggest new company processes by leveraging technology and software systems to improve efficiency.
Qualifications/Experiences:
- Legal experience helpful, but not required.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple projects, track dates, and follow established procedures.
- Flexibility and willingness to pitch in as a team member.
- Positive demeanor and ability to work in a relaxed corporate setting.
- Computer skills required, including Microsoft Word, Outlook & Excel.
- Must exercise the highest level of confidentiality.
Benefits:
We offer a competitive wage and benefits, including:
- Employer Paid Health/Rx & Dental Insurance
- Voluntary Vision, Short-Term Disability, Long-Term Disability, Life & Identity Theft Insurance
- FMLA, Maternity/Paternity, Bereavement, Jury & Voter Leave
- 401(k) matching
- Paid Personal Time Off
- Holiday Pay
We are an Equal Opportunity and Equal Access Employer and do not discriminate regardless of race, color, religion, sex, national origin, age, disability, or genetic information. We intend to build a team of individuals, who are self-motivated, willing to learn and grow with our firm.