Payroll Coordinator - Chicago, IL

Independence Realty Trust, Inc is looking to add a Payroll Coordinator to our dynamic HR team in Chicago, IL. The Payroll Coordinator assists in the discrepancy research, preparation, and accuracy of IRT’s semi-monthly and bi-weekly U.S. payrolls and interacts with employees throughout the organization.

About IRT Living:

Independence Realty Trust, Inc is a publicly traded Real Estate Owner and Operator with over 13 years of expertise in top markets nationwide. At IRT, we're committed to delivering an exceptional living experience, understanding that home is more than just a place—it's where lives unfold. We’re equally dedicated to providing our employees with an amazing place to work, fostering growth, and celebrating success.

Duties include but are not limited to:

• Perform established internal control activities and respond to inquiries/requests in a timely and professional manner
• Partner with the Payroll Manager in processing multi-state bi-weekly and semi-monthly payroll, ensuring compliance and accuracy
• Understand/monitor the flow of information between Human Resources and the payroll system, ensuring that all changes submitted to payroll (including W4 and direct deposit changes) are processed correctly
• Review computed wages ensuring the accuracy of earnings and deductions
• Research discrepancies such as timecard mistakes, time off requests overtime, on-call hours, etc.
• Entering garnishments and wage assignments
• Partner with the Payroll Manager in processing employee bonuses
• Print, sort, and distribute payroll checks for on-cycle and off-cycle check runs
• Review payroll documentation for accuracy using audit reports
• Prepare various management reports
• Maintain supporting documentation in the firm’s document management system
• Process attendance records and other documents (e.g. W-2 and tax forms)
• Coordinate with HR about changes in payroll (e.g. terminations, new hires)
• Oversee distribution of payroll checks
• Update payroll data such as salary or wage adjustments
• Support management in working with authorities (e.g. IRS) on audits or requests
• Process employment verifications
• Resolve payroll discrepancies by collecting and analyzing information
• Enter data into UKG/Ultipro for New Hire/Term/Transfer and Promotions and auditing for accuracy and compliance

Job qualifications include but are not limited to:

• Bachelor’s Degree in relevant field preferred
• 5 years of Payroll experience
• Proven experience and familiarity with Human Resource practices, specifically payroll processing
• Knowledge of legislation relevant to accounting and payroll (such as Sarbanes-Oxley Act, FLSA and Department of Labor Laws as they pertain to Payroll
• Able to be proactive, self-confident, and adapt to changes in priorities and displays a sense of ownership
• Proficiency with UKG/Ultipro and/or Paycom
• Familiarity with MS Office Suite, intermediate to advanced user knowledge of Excel
• Meticulous attention to detail required
• Strong analytical, organizational, and written/verbal communication skills
• The ability to work with all professional levels and maintain confidentiality
• Must be a team player who can also work independently

Independence Realty Trust is an Equal Opportunity Employer and committed to building a diverse and inclusive culture. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes.

Equal Opportunity Employer
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