Executive Assistant

Responsibilities

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi-specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 11 markets across six states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

To learn more about IPM visit Physician Services - Independence Physician Management - UHS.

Position Overview

The Executive Assistant provides primary administrative and organizational support to the Divisional Vice President (Acute Care) and VP of Physician Operations.

Key Responsibilities Include

• Manage calendaring, contact lists, appointments, and all related materials for scheduled appointments.
• Conduct follow-up for all business meetings with minimal direction.
• Exercise judgment in managing workload for VP’s appointments.
• Prepare and/or review travel itineraries, arrangements for air, ground, and hotel accommodations.
• Complete associated expense reports, purchase authorizations, memos, and associated correspondence.
• Coordinate meetings and Conference calls.
• Prepare agenda, takes minutes, maintain distribution lists, and disseminate materials.
• Compose and prepare correspondence, respond to routine calls and correspondence, and perform other administrative and clerical functions.
• Review contracts and signature documents for spelling and grammatical issues.
• Proficient in planning and meeting deadlines in a timely manner.
• Conduct literature searches and reviews, as necessary. Electronically catalog articles for reference.
• Maintain and catalogue electronic materials on shared computer drives for easy access and distribution.
  
  

Qualifications

Associate’s Degree/Technical School Certificate required. Bachelor’s Degree preferred.

• 5 or more years years as an Office Administrator, Administrative Assistant, Executive Assistant, or comparable experience.
• Professional demeanor to maintain good public relations with vendors, internal, and external customers.
• Detail-oriented, ability to multi-task with excellent organizational, computer and writing skills.
• Confident, a team player and able to assume increased responsibility.
• Pro-active and anticipatory in daily work.
• Proficient in Microsoft Office, particularly Excel and PowerPoint is required.
  
  

As an IPM employee you will be part of a first class organization offering:

• A Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and much more!
  
  

Independence Shared Services is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Independence Shared Services. No fee will be paid in the event the candidate is hired as a result of the referral or through other means.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 300 corporation, annual revenues were $15.8 billion in 2024. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852- 3449