MEDICAL EDUCATION COORDINATOR

Coordinates the day-to-day activities of the residents, interns, and medical students.  Assure that all AOA/ACGME requirements are met.

Essential Job Functions
Coordinates and schedules lectures, orientation, and evaluations for all residents, interns, and medical students. 

Maintains records of all financial activities for the Medical Education Department. Generates billing and records reimbursement for all Medical Education.  Ensures that all requirements of the AOA/ACGME regulations are met.

Provides clerical support for the Program Director(s) and Regional Practice Administrator. Records and transcribes minutes for the Family Practice Residency Meetings. Creates PowerPoint presentations for the house staff.

Maintains all records and documentation for the residents, intern utilizing the Residency Software System to track and maintain licensing/credentialing, duty hours, schedules and generates reports as needed by the Program Directors(s)

Facilitates Residency Applicant Interviews – Operates ERAS (Electronic Residency Application Service) to assist Program Director(s) with candidate information. Assists applicant with special needs for interview process if necessary. 

Process vacation/continuing CME Requests – Record and track vacation/CME Requests.  Communicate with Manager of the Practices for Vacation/CME/Call- Offs of Residents & Interns. Process all resident/intern payroll.

Coordinate Residency/Intern Rotations – Distribute, collect and process any credentialing papers for these rotations.  Communicate on an ongoing basis with coordinator/chief resident of off-site rotations.   

Organizes all lectures, dinners, banquets, and retreats for the Residency and Medical Education Departments.

Manage Medical Student Rotations – Track student documents as required per the specific affiliation agreement.  Provide students with information timely with instructions including but not limited to orientation, IT Username/passwords/, specific instructions for reporting to the rotation site and who to report to.  Distribute student evaluation of the preceptor/rotation. 

Facilitate students such as, shadowing students, APP students and any other students assigned. Assist with the process to promote a positive culture for recruitment and retaining learners in the health system. 

Order office supplies and equipment as needed.

Work Collaboratively with Residency/Student Coordinators throughout the Independence Health System. 

All other duties as assigned.

Incumbent will be scheduled based on operation need (rotate shifts, standby, on-call, etc.) 

Travel may be expected between Independence Health locations.

Agrees to comply with the Corporate Compliance Policy and all laws, rules, regulations, and standards of conduct relating to the position and has a duty to report any suspected violations of the law or the standards of conduct to his or her immediate supervisor, the Compliance Officer, or the Chief Executive Officer.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed with or without reasonable accommodations by incumbents of this job.  Incumbents may be required to perform job-related tasks, duties, and/or responsibilities other than those specifically presented in this description.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience (please add any additional requirements)

• High School Diploma, GED or higher level of education.
• 0 to 1 year of experience in Medical Education.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Preferred Qualifications/Experience

• Associate’s or Bachelor’s Degree in related area
• 2 to 4 years’ experience in [Medical Education].
• Experience in Healthcare setting.

License, Certification & Clearances 

• Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between System locations. 

Equal Employment Opportunity

 Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer
This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.