What are the responsibilities and job description for the Registrar/Data Processor position at INDEPENDENCE ACADEMY?
Qualifications:
- High School Diploma or GED
- 2-3 years related experience required
Essential Duties and Responsibilities:
- Attends all District DPC meetings sharing information with administrative staff as needed
- Responsible for maintaining District/State data base
- Informs Principal of bulletins that appear on the District/State database
- Input all information required for each panel in DISTRICT/STATE DATABASE in a timely and accurate manner
- Processes changes to database only via change forms signed by Principal
- Processes changes of address in District/State database and emergency cards
- Maintains immunization updates for existing students
- Maintains accurate records for room use and class loads
- Maintains student records according to District guidelines
- Monitors and maintains all cumulative records including sign-out procedures and discard of irrelevant items according to district guidelines.
- Sends files to schools as appropriate for withdrawn students, in a timely manner.
- Files new cumulative files as they are delivered.
- Reads and distributes inter-school and district mail appropriately.
- Responsible for maintaining student enrollment
- Facilitates student withdrawals and maintains withdrawal information
- Supervises the transmittal of transcripts and other official documents related to students
- Supervises registration of students
- Maintaining updated student immunization records
- Facilitating annual lottery process
- Maintains waiting list
- Processes notification letters
- Maintains transportation records and provides copy to Facilities Coordinator
- Prepares an annual report of withdrawals and transfers, indicating the reason for each student's departure
- Maintains in-house database of students
- Works closely with Guidance Counselor insuring student schedules are accurate
- Responsible for mailing of Report Cards and other mass mailings directed to assigned class
- Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign.