What are the responsibilities and job description for the Executive/Personal Assistant position at Indeck Power Equipment Company?
Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.
Position Summary:
Provide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.
Essential Duties and Responsibilities:
- Answer and screen telephone calls and arrange conference calls.
- Maintain calendar, deadlines and schedule for executive.
- Prepare outgoing mail and correspondence, including email, FedEx and faxes.
- Provide additional personal support as needed.
- Arrange and coordinate travel schedules and reservations.
- Office/personal related errands.
- Coordinate and arrange meetings, guest luncheons, and presentations.
- Greet scheduled visitors.
- Draft routine correspondence and maintain necessary files of all correspondence.
- Back up receptionist duties.
- Back up assistance in preparation of sales/rental quotes.
- May be required to perform other duties as requested, directed or assigned.
Education and Experience:
- Business school, Associate’s degree or equivalent is required.
- 3-5 years experience as an Executive/Personal Assistant.
Job Knowledge, Skills and Abilities:
- Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.
- Excellent verbal and written communication skills required.
- A professional appearance and telephone manner is essential.
- Must have good command of the English language, oral and written.
- Must be detail oriented and ability to proof-read.
- High degree of integrity and the ability to recognize the requirements of confidentiality.
- Excellent organizational, time management, analytical and problem-solving skills.
- Highly flexible and adaptable to constantly changing priorities.
- Excellent interpersonal skills – possess a positive mental attitude.
- Must be able to type 60-75 wpm.