Corporate Support Assistant

Per Diem: on call/flexible hours

The Corporate Support Assistant is responsible for managing calendars for upper management and Pathologists, coordinating meetings, and providing ancillary support for various high-level projects. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced corporate environment.

You Will:

• Assist with maintaining daily, weekly, and monthly schedules for Executives and Pathologists, ensuring there are no conflicts and adjusting schedules as needed based on priority changes or urgent requests.
• Coordinate and schedule meetings, appointments, and events, including booking rooms, preparing agendas, distributing materials, setting up necessary technology and equipment, recording sessions, and creating and distributing meeting minutes.
• Support Executives and Pathologists, handling inquiries and requests promptly.
• Liaise with internal and external stakeholders to ensure smooth communication and coordination of schedules and commitments.
• Provide general administrative support, including preparing documents, reports, correspondence, and assisting with travel arrangements and expense reports.
• Work cohesively with performance improvement specialist(s) to assist in the progress of enterprise-wide goals and projects.
• Provide backup assistance with contract tracking, insurance applications, and performs other related duties as assigned.
• Perform other related duties as assigned

Qualifications:

Education:

• Bachelor’s degree in communication, business, or project management preferred.
• Certifications in project management or contract management preferred.
• 4 years of experience required, preferably in a corporate or medical setting

Skills and Abilities

• Excellent verbal and written communication skills
• Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality
• Advanced skills in Microsoft Word, Outlook, PowerPoint, and Excel and adept in technology
• Experience working with virtual meeting systems (Teams, Zoom, and or Webex)
• Experience with complex calendaring and scheduling required
• Excellent time management skills with a proven ability to meet deadlines
• The ability to work in a fast-paced, highly visible, dynamic, and at times stressful environment is crucial
• Punctuality, reliability, and consistency - a must