Office Manager

Office Manager

About Us

Incremental Media is a full-service media buying advertising agency with a specialization in niche media channels including Insert Media, Shared Mail, Magazines, Direct Mail, Host-Endorsed Podcasts, and Digital channels. Based on Long Island in Bellmore, NY.

Primary Responsibilities

• Fact-check invoices for payment and processing
• Perform monthly credit card expense reconciliation
• Validate client-supplied phone numbers, URLs, and promo codes used in client advertisements
• Provide administrative support to the CEO and COO (e.g. travel arrangements etc.)
• Handle special projects, primarily using Microsoft Excel and PowerPoint, to assist COO in completing these projects. 
• Lend assistance/support/clerical help to the accounting/operational/media buying teams as needed
• Basic administrative duties (e.g. answer incoming calls, USPS/UPS/FEX, media samples ordering office supplies, etc.)
• Provide COO with new business administration support
• Participate in organizing company activities
• Manage annual holiday gift giving for clients

Requirements and Qualifications

• Minimum 3-5 years of experience in administrative support or other similar related work
• Proven time management and organizational skills
• Enjoys a fast-paced environment and works well with deadlines
• Extensive work with Excel spreadsheets (must already know Excel)
• Thorough and detail oriented with a high level of accuracy
• Able to work independently and as part of a team
• Able to develop strong relationships at all levels
• Be personable, flexible and adaptable to change

Environment: Positive, friendly, supportive, team environment. Employees love working at Incremental Media, with very minimal employee turnover. Only apply if you want to find a home and develop a long-term career.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Pay: $50,000.00 - $55,000.00 per year