Executive Assistant to the CEO

Income Research Management

Income Research Management is a Boston-based, privately owned, fixed income asset management firm. IR M delivers strong performance and consistent results through a rigorous, bottom-up security selection process and strives to provide best-in-class client service to our 900 institutional and private wealth clients.

Founded in 1987 and located in the heart of Boston’s financial district, IR M employs 200 full time professionals and currently manages $130 Billion in assets. We offer industry-leading benefits, as well as a challenging, collegial, and rewarding workplace with high levels of employee engagement.

Open Position: Executive Assistant to the CEO

Job Description: The Executive Assistant to the CEO serves as a trusted partner to the Chief Executive Officer, providing high-level administrative, organizational, and operational support in a fast-paced and highly dynamic environment. This individual will play a critical role in helping the CEO manage priorities, communications, scheduling, and strategic initiatives while maintaining absolute confidentiality and professionalism. The ideal candidate is exceptionally organized, highly self-motivated, and comfortable operating with ambiguity. They must possess sound judgment, strong interpersonal skills, and the ability to anticipate needs before they arise.

Responsibilities

• Manage the CEO’s complex calendar, including scheduling internal and external meetings across multiple stakeholders
• Coordinate domestic and international travel arrangements, itineraries, and related logistics
• Serve as a primary point of contact for senior executives, clients, board members, and external partners
• Prepare and organize materials for meetings, presentations, and board-related activities
• Track and prioritize action items, follow-ups, and key deliverables on behalf of the CEO
• Support confidential projects, communications, and strategic initiatives with discretion and professionalism
• Assist with planning and coordination of firm events, leadership meetings, and offsites
• Manage expense reporting, invoices, and other administrative functions accurately and efficiently
• Build strong working relationships across all levels of the organization and act as a collaborative partner to senior leadership
• Anticipate needs, proactively identify solutions, and adapt quickly to changing priorities
  
  

Required Skills And Experience

• Bachelor’s degree preferred
• 7 years of executive support experience, preferably supporting C-suite executives within financial services, asset management, investment banking, or a similarly fast-paced professional environment
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage sensitive information with the highest degree of confidentiality, integrity, and discretion
• Highly self-directed with the ability to work independently, exercise judgment, and thrive in ambiguous situations
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel
• Demonstrated ability to prioritize competing demands and maintain composure under pressure
• Professional presence with excellent interpersonal skills and a service-oriented mindset
  
  

What We Offer

Joining the IR M team means being part of a collaborative, mission-driven organization that values investment, respect, positivity, and motivation. You’ll have the opportunity to make a direct impact by improving operational efficiency and strengthening data integrity across the firm.

• Hybrid work environment
• Medical, dental, vision, and life insurance
• 401(k) with safe harbor (3%) and discretionary company contribution (12%)
• Tuition reimbursement up to $15,000 per year
• $5,000 employee referral bonus
• Business-casual environment (including jeans)
• Generous paid time off and leave programs
• Fitness, health, and composting reimbursements
• Eligibility for discretionary bonus program
  
  

Compensation is based on experience, skill set, and business needs.

Base Salary: $90,000 - $120,000

Bonus Eligibility: This role is eligible for an annual discretionary bonus.

IR M operates in a hybrid model. This role requires an on-site presence 4 days a week.

Applicants must be authorized to work in the U.S. for any employer. IR M is unable to sponsor or assume sponsorship of employment visas.