Bookkeeper / Office Manager

Job Summary
We are seeking an energetic and highly organized Bookkeeper / Office Manager to join our dynamic team! This vital role combines financial oversight with office administration, ensuring smooth daily operations and accurate bookkeeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, including bilingual abilities. You will manage a variety of tasks—from handling client inquiries at the front desk to maintaining financial records—creating a welcoming environment while ensuring organizational efficiency. This paid position offers an exciting opportunity to contribute to a thriving office environment and develop your administrative and bookkeeping expertise.

Duties

• Manage all aspects of bookkeeping using QuickBooks, including invoicing, expense tracking, payroll processing, and bank reconciliations
• Serve as the front desk receptionist, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, answer inquiries, direct calls appropriately, and provide exceptional customer service
• Oversee office management tasks such as filing, data entry, calendar management, and maintaining office supplies
• Support administrative functions by proofreading documents, managing correspondence, and performing clerical duties with accuracy
• Coordinate appointments, schedule meetings, and manage calendars for staff members using Google Workspace and Microsoft Office tools
• Handle customer support inquiries via phone or email with courteous phone etiquette and timely responses

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks for bookkeeping tasks; familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace is essential
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong computer literacy including data entry, filing systems, and document proofreading
• Exceptional customer service skills with professional phone etiquette and bilingual communication abilities (English/Spanish or other languages) preferred
• Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required
• Knowledge of multi-line phone systems, calendar management, and office procedures is highly desirable
• Ability to handle sensitive information discreetly while demonstrating strong time management skills

Join us to be part of a vibrant team where your organizational talents and bookkeeping expertise will make a real difference! We value proactive individuals who thrive on multitasking and delivering outstanding support in a lively office setting.

Pay: $30.00 - $35.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $30 - $35