Contract Administrator

Contract Administrator Summary

The Contract Administrator supports the Legal and Contracts function by assisting with the preparation, review, organization, and administration of contracts and legal documents. This role helps maintain compliance with internal processes and regulatory requirements, ensures accurate documentation, and provides operational support to internal stakeholders, clients, and vendors. The Contract Administrator plays a key role in maintaining an efficient contract management system and supporting day‑to‑day legal operations.

Essential Job Functions:

• Assist with drafting, reviewing, and formatting routine contracts and legal documents, including NDAs, vendor agreements, amendments, and other standard templates.
• Support the contract lifecycle process, including intake, routing, tracking, signature coordination, and document management.
• Monitor contract deadlines, deliverables, and renewal dates, escalating issues to the Legal/Contracts team as needed.
• Conduct first‑level review of agreements to identify missing information, inconsistencies, or required approvals.
• Coordinate with internal teams to gather required information for contract preparation and compliance documentation.
• Maintain the contract management system, ensuring accurate metadata, version control, and organized document storage.
• Assist with preparing reports on contract status, outstanding items, and compliance tracking.
• Support the development and maintenance of contract management procedures, checklists, and tools.
• Assist with regulatory filings, business licenses, and submission of legal documents to government agencies or regulatory bodies.
• Track regulatory correspondence, approvals, and renewal dates.
• Provide administrative and operational support, including scheduling, document preparation, and maintaining organized legal files.
• Assist with training materials and guidance documents related to contract processes and compliance best practices.
• Support insurance documentation requests and maintain records related to contractual insurance requirements.
  
  
  

Qualifications:

• Bachelor’s degree in Business, Legal Studies, Paralegal Studies, or a related field.
• 2–5 years of experience in a paralegal, contract administration, or legal operations role.
• Familiarity with contract terminology and legal concepts.
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with contract management software and Microsoft Office.
• Highly organized, process‑oriented, and comfortable working in a fast‑paced environment.
• Collaborative team member with a service‑oriented mindset.