What are the responsibilities and job description for the Purchasing & Production Manager position at Inch & Co?
Purchasing & Production Manager
Inch & Co. Outdoor
York, PA
Position Overview
We are seeking a highly organized and driven Purchasing & Production Manager to oversee material procurement, vendor relationships, and assist with production scheduling for our growing design-build landscaping division.
This role is critical to ensuring projects are delivered on time, within budget, and at the highest quality standards. The ideal candidate thrives in a fast-paced environment, understands construction and landscaping operations, and can effectively coordinate between design, field crews, and vendors.
Key Responsibilities
Purchasing & Vendor Management
- Source and procure all materials for landscaping and hardscaping projects (plants, stone, pavers, lighting, irrigation, etc.)
- Build and maintain strong relationships with local and regional vendors
- Negotiate pricing, track cost fluctuations, and identify cost-saving opportunities
- Ensure timely ordering and delivery of materials to meet production schedules
- Maintain accurate purchase orders and inventory tracking systems
Production & Scheduling
- Assist with weekly and long-term production schedules across multiple crews
- Develop and manage Gantt schedules to coordinate crews, materials, and project timelines, ensuring jobs are completed on time and within budget
- Coordinate closely with the design team to ensure smooth project handoffs
- Align labor, equipment, and materials to maximize efficiency and minimize downtime
- Monitor project timelines and proactively adjust schedules as needed
- Ensure all jobs are set up for success prior to crew mobilization
Budgeting & Cost Control
- Track job costs related to materials and production
- Work with leadership to maintain target profit margins
- Identify inefficiencies and implement process improvements
- Assist in estimating support as needed (material takeoffs, vendor pricing)
Qualifications
- 3 years of experience in landscaping, construction, or production management
- Strong knowledge of landscaping materials, hardscaping, and installation processes preferred
- Proven ability to manage multiple projects and deadlines simultaneously
- Excellent organizational and problem-solving skills
- Strong communication skills
- Experience with purchasing, vendor negotiation, and scheduling
- Proficiency in Microsoft Office; experience with project management or CRM software is a plus
Benefits
- Competitive salary
- Comprehensive medical, dental, and vision insurance
- 401(k) with company match of 4%
- Paid time off and paid company holidays