Front Office Coordinator

Job Overview

We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to support daily office functions. As a key member of our team, you will help foster a professional, efficient, and friendly atmosphere for clients, visitors, and staff alike.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Operate multi-line phone systems with professionalism, providing accurate information or directing calls appropriately
• Manage appointment scheduling and calendar coordination for staff and departments
• Handle incoming correspondence, emails, and inquiries with clarity and efficiency
• Maintain organized filing systems, data entry records, and office supplies inventory
• Support office management tasks such as proofreading documents, managing office logistics.
• Provide exceptional customer support by addressing questions or concerns courteously and efficiently
• Complete clerical duties including typing reports, proofreading materials, checking in samples and managing document workflows
• Utilize computer skills across Microsoft Office (Word, Excel, Outlook, TEAMS) and Google Workspace to produce professional documents and presentations
• Ensure phone etiquette standards are upheld during all interactions to promote a positive office environment

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proficiency in computer literacy including Microsoft Office, Google Workspace, data entry, and filing systems
• Experience with multi-line phone systems and professional phone etiquette
• Bilingual abilities are highly desirable to support diverse client needs
• Strong customer service orientation with excellent interpersonal communication skills
• Time management skills that enable multitasking across various responsibilities efficiently

Join us as a Front Office Coordinator where your enthusiasm for organization and service excellence will make a meaningful impact every day We're committed to creating an engaging work environment that values your contributions while supporting your professional growth.

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18