Bid Manager

Job Title: Bid Manager

Location: Brooklyn, NY 11215

Reports To: Director of Sales

Type: Full-Time

Salary: $100,000-$120,000

Position Overview:

We are seeking a proactive and detail-driven Bid Manager to support our business development efforts within the private commercial sector. This role is responsible for managing the creation, coordination, and delivery of high-impact proposals for facility maintenance, security, and concierge services. The ideal candidate brings strong writing skills, an eye for process improvement, and a passion for delivering quality, client-focused proposals that drive results.

Key Responsibilities:

Proposal Development:

• Lead the creation of custom proposals for commercial clients, ensuring they align with client needs, brand standards, and company capabilities.
• Translate technical service offerings into clear, persuasive content tailored to each opportunity.
• Gather necessary information and assets from internal stakeholders to develop complete and compelling proposals.
• Ensure accuracy, clarity, and consistency across all proposal components.

Process Streamlining:

• Build and maintain templates, tools, and standardized processes to improve speed and consistency of proposal generation.
• Continuously evaluate and refine the proposal process to ensure efficiency and effectiveness.
• Maintain a centralized library of content, case studies, bios, and references for quick access.

Quality Assurance:

• Perform detailed reviews of all proposal content to ensure compliance with client requirements and company standards.
• Implement a structured internal review process to validate the quality, messaging, and accuracy of all submissions.
• Ensure proposals are client-centric, visually appealing, and error-free.

Cross-Team Collaboration:

• Work closely with sales, operations, and leadership to align proposal strategy with service delivery.
• Serve as a liaison between internal teams to gather input and ensure each proposal reflects the company's strengths and differentiators.
• Provide feedback and post-proposal analysis to continuously improve win rates.

Skills & Qualifications:

• 5 years of experience in bid management or business writing, preferably in a service-based industry.
• Strong written and verbal communication skills.
• Excellent project management and organizational skills.
• Ability to manage multiple proposals and deadlines simultaneously.
• Proficient in Microsoft Office (Word, PowerPoint, Excel); experience with CRM (Salesforce) tools is a plus.
• Experience in facility services, security, or hospitality industries.
• Strong attention to detail and ability to think strategically.
• Comfortable working in a fast-paced, deadline-driven environment.
• Team-oriented with the ability to work independently.

Join our team and contribute to our continued growth and success!