What are the responsibilities and job description for the Executive Assistant/Digital Presence Coordinator position at IMVize?
Company Description
IMVize provides innovative software and enterprise solutions, focusing on both the technical and human aspects of technology. The company specializes in management consultation, enterprise applications, managed cloud solutions, and next-generation platforms. IMVize is dedicated to optimizing clients' digital assets by driving change, adoption, and promotion through effective management strategies. By delivering cutting-edge solutions, IMVize helps businesses achieve operational excellence and maximize value.
The Sr. Executive Assistant/Digital Presence Coordinator plays a key role in keeping the office running smoothly and efficiently. The Executive Assistant assists in various aspects of business operations, calendar management and focusing on assisting the company CEO and its leadership team. This role is also tasked with overseeing the digital online presence of the company (www.imvize.com) in places like Google reviews, LinkedIn and other social media to ensure any incorrect postings are addressed and to also announce and post company updates as required.
Roles & Responsibilities: Administrative Support: Provide general administrative support to the Leadership Team and CEO, including scheduling meetings, preparing agendas, and other tasks. Office Management: Maintain office supplies inventory, coordinate equipment maintenance, and ensure a clean and organized workspace. Company online presence oversight: Provides oversight of IMIVZE’s online presence on platforms such as LinkedIn, Google reviews and others. Monitors and provides updates on company activities and news on selected social media platforms.
Attributes and Skills:
● 1-3 years of experience in an administrative or support role
● Strong organizational skills with attention to detail and the ability to manage multiple tasks.
● Excellent communication and interpersonal skills, with a focus on team collaboration.
● Proficiency in Google Suite, Microsoft Office Suite and CRM software.
● Familiar with the main business oriented social media platforms such as LinkedIn, Indeed and others
● A proactive attitude with a willingness to learn and grow within the role. J
Job Description:
o Collaborate with Leadership and Recruiting Team to assist with onboarding, offboarding, and office resource planning.
o Oversee office supplies, consumables, and catering for meetings and events.
o Coordinate with building management, vendors, and housekeeping to maintain a clean, safe, and welcoming environment.
o Manage meeting room calendars, post and courier services, and purchasing processes while adhering to company policies.
o Assist with IT-related needs, such as staff access passes and vendor coordination. o Assist with company meetings and travel arrangements.
o Monitors IMVIZE’s online presence on the main social media sites and addresses inaccurate postings.
o Provides IMVIZE-related updates and other comments on online platforms.