Documentation Specialist - DoD CMMC & Cybersecurity Compliance

Join Imprimis, Inc.—Where Compliance Meets Innovation

Imprimis, Inc. is a trusted leader in cybersecurity compliance, helping organizations across the Defense Industrial Base and commercial sectors achieve and maintain compliance with CMMC, NIST, and other regulatory frameworks. Through our proprietary i2ACT platform, we deliver structured, scalable solutions that simplify complex compliance challenges and provide clients with clarity, confidence, and audit readiness.

We are a collaborative, forward-thinking organization that values precision, accountability, and continuous improvement. Our team members play a direct role in shaping how compliance is operationalized across diverse client environments, leveraging both proven methodologies and modern tools—including AI-enabled solutions—to drive efficiency and consistency.

Why This Role Matters and Is It For You

If you thrive in structured environments, enjoy working for a diverse group of clients, and take pride in ensuring accuracy, consistency, and traceability, this role offers a unique opportunity to contribute to high-impact cybersecurity compliance initiatives.

As a Documentation Specialist at Imprimis, you will help ensure that client compliance postures remain defensible, scalable, and aligned with regulatory expectations while working with advanced tools and an experienced team.

Position Overview

This role focuses on the customization, management, and maintenance of structured compliance documentation aligned to CMMC and NIST SP 800-171 requirements. The position will also include day-to-day management and preparation of IT Steering Group meetings, minutes, and other IT-related compliance activities. The position leverages standardized templates, the Imprimis i2ACT Assessment Compliance Software platform, and AI-enabled tools to support scalable documentation processes for a diverse client base.

A typical day includes working within i2ACT software tool to update client documentation, maintaining Excel traceability matrices, joining client calls to validate updates, and documenting IT Steering Group meetings using AI-enabled transcription tools. You will track actions, ensure follow-up, and continuously refine templates to support scalability across clients.

This role is not intended for network engineers or system administrators.

Key Responsibilities

• Produce initial internal and client cybersecurity compliance document packages
• Update internal and client cybersecurity compliance documents as required
• Utilize standardized templates within the i2ACT software platform to align documentation with client environments
• Develop and refine scalable documentation templates leveraging AI-assisted tools
• Maintain and update Excel-based traceability matrices ensuring control mapping accuracy
• Manage and maintain standard templates, style guides and document structure conventions for documentation sets including policies, procedures, plans, and control catalogs
• Maintain document versioning and ensure controlled release of approved materials
• Track document status and maintain accurate records of revisions and archives
• Ensure documentation consistency, traceability, and audit readiness within i2ACT
• Support training initiatives for both internal and client cybersecurity training materials
• Use AI-enabled tools to document IT Steering Group meetings, including minutes and action tracking
• Coordinate with clients to validate documentation accuracy, provide updates, and track approval cycles
• Create, Manage and Track governance artifacts including actions, deliverables, and follow-ups
• Perform quality control reviews for consistency and compliance alignment
• Support preparation for CMMC assessments and C3PAO evaluations

Required Qualifications

• Bachelor’s degree or equivalent experience
• Experience in documentation management or compliance environments
• Experience developing and formatting Word, Excel and PDF document templates

'Nice to Have’ Qualifications

• Familiarity with MS Access databases, SharePoint, AI or similar platforms
• Knowledge of CMMC or NIST SP 800-171
• Experience supporting DoD CUI environments

Core Competencies

• Advanced MS Word proficiency
• Advanced Excel proficiency
• Strong proofreading skills
• Precision and consistency in document management
• Strong traceability and control alignment mindset
• Process-driven and highly organized approach
• Excellent written and verbal communication skills
• Strong attention to detail and interconnections between documents
• Effective client communication and coordination
• Accountability in tracking deliverables and actions
• Ability to leverage tools and automation to increase efficiency
• Ability to work with deadlines and sometimes stressful environments

Technology Environment

• Imprimis i2ACT Assessment Compliance Software platform
• Microsoft 365 (advanced Word, Excel and PowerPoint required)
• SharePoint or similar systems
• Microsoft Teams or equivalent collaboration tools
• Microsoft Access
• AI-enabled tools for meeting transcription, summarization, and document automation

Work Environment

This position operates in an onsite environment and requires collaboration with distributed teams and external clients. The role involves handling sensitive compliance data with strict adherence to confidentiality standards.

Compensation and Benefits

This role will begin as a part-time, in-office opportunity, offering flexibility while providing a defined pathway to full-time employment as responsibilities expand and contributions scale across client environments.

Part-Time Non-exempt Position

• Competitive salary: [$20.00 - $30.00 depending upon experience]
• 401(k) with company match
• Paid sick leave and vacation dependent upon number of average hours worked

Full-Time Position

• Health and elective dental, and vision coverage
• 401k with company match
• Short/Long Term Disability and Group Life
• Paid vacation, sick leave and holidays
• Professional development and growth opportunities in cybersecurity compliance
• Voluntary benefit selections – Health Savings Accounts, FSA Accounts, Supplemental Life and AD&D, and more

Pay: $20.00 - $30.00 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k)
• 401(k) 3% Match

Application Question(s):

• Required - Must be able to work on a part-time basis until fully trained when the position will become full-time

Experience:

• Documentation Specialist: 4 years (Required)

Location:

• Colorado Spgs, CO 80906 (Required)

Ability to Commute:

• Colorado Spgs, CO 80906 (Required)

Work Location: In person

Salary : $20 - $30