What are the responsibilities and job description for the Assistant position at Imperium Solutions Group LLC?
We are seeking a motivated, detail-oriented Operations Assistant to support our RFP Manager.
This entry-level generalist role sits at the intersection of proposal coordination, day-to-day operations, and subcontractor management.
If you are early in your career and looking for direct, hands-on exposure to how a fast-growing federal government contractor operates from the inside out, this position offers an ideal ground-floor opportunity.
Key Responsibilities
Proposal & RFP Support: Assist the RFP Manager in tracking, formatting, and assembling bid submissions, ensuring strict adherence to deadlines managed via SAM.gov and other government agency portals.
Pipeline Management: Maintain an up-to-date, organized tracker for open, upcoming, and submitted business opportunities.
Subcontractor Coordination: Serve as a reliable point of contact for subcontractor communications, including meeting scheduling, regular status check-ins, and document requests.
Performance Monitoring: Keep track of subcontractor deliverables and proactively flag potential delays or compliance issues to the CEO and RFP Manager.
Records & Compliance: Maintain organized contract files, compliance checklists, standard reporting templates, and assist in maintaining accurate SAM.gov profile registrations.
Executive Administrative Support: Provide general administrative support to the CEO, including managing correspondence, calendars, and basic operational reporting.
Growth Projects: Take on special operational tasks and projects as the company scales its bidding activity.
Qualifications
Education: Bachelor’s degree, or an equivalent combination of education and relevant experience.
Communication: Strong written and verbal English communication skills with exceptional attention to detail.
Tech Savvy: Proficiency in standard productivity tools (Microsoft Office Suite and/or Google Workspace—Word/Docs, Excel/Sheets, Calendar).
Organization: Demonstrated ability to manage multiple priorities, keep track of tight deadlines, and stay organized independently.
Professionalism: High level of discretion and integrity when handling sensitive corporate or contract information.
Mindset: An interest in government contracting, operations, or proposal writing (prior industry experience is a plus, but not required).
What We Offer
Direct Mentorship: Learn directly from executive leadership (CEO and RFP Manager) with hands-on involvement in live federal contracts.
Flexibility: A flexible schedule designed to accommodate high-performing recent graduates, students, or early-career professionals.
Career Growth: Clear opportunity to transition into a expanded, full-time contract role as our company portfolio grows.
This entry-level generalist role sits at the intersection of proposal coordination, day-to-day operations, and subcontractor management.
If you are early in your career and looking for direct, hands-on exposure to how a fast-growing federal government contractor operates from the inside out, this position offers an ideal ground-floor opportunity.
Key Responsibilities
Proposal & RFP Support: Assist the RFP Manager in tracking, formatting, and assembling bid submissions, ensuring strict adherence to deadlines managed via SAM.gov and other government agency portals.
Pipeline Management: Maintain an up-to-date, organized tracker for open, upcoming, and submitted business opportunities.
Subcontractor Coordination: Serve as a reliable point of contact for subcontractor communications, including meeting scheduling, regular status check-ins, and document requests.
Performance Monitoring: Keep track of subcontractor deliverables and proactively flag potential delays or compliance issues to the CEO and RFP Manager.
Records & Compliance: Maintain organized contract files, compliance checklists, standard reporting templates, and assist in maintaining accurate SAM.gov profile registrations.
Executive Administrative Support: Provide general administrative support to the CEO, including managing correspondence, calendars, and basic operational reporting.
Growth Projects: Take on special operational tasks and projects as the company scales its bidding activity.
Qualifications
Education: Bachelor’s degree, or an equivalent combination of education and relevant experience.
Communication: Strong written and verbal English communication skills with exceptional attention to detail.
Tech Savvy: Proficiency in standard productivity tools (Microsoft Office Suite and/or Google Workspace—Word/Docs, Excel/Sheets, Calendar).
Organization: Demonstrated ability to manage multiple priorities, keep track of tight deadlines, and stay organized independently.
Professionalism: High level of discretion and integrity when handling sensitive corporate or contract information.
Mindset: An interest in government contracting, operations, or proposal writing (prior industry experience is a plus, but not required).
What We Offer
Direct Mentorship: Learn directly from executive leadership (CEO and RFP Manager) with hands-on involvement in live federal contracts.
Flexibility: A flexible schedule designed to accommodate high-performing recent graduates, students, or early-career professionals.
Career Growth: Clear opportunity to transition into a expanded, full-time contract role as our company portfolio grows.