Financial Aid Compliance Coordinator

Financial Aid Compliance Coordinator 

Salary: $76,232.00 - $99,465.60 Annually

Job Type: Classified Regular

Job Number: 26-019

Closing: Continuous

Location: Imperial, CA

Division: Financial Aid

Representative Duties

BASIC FUNCTION: 

Under the direction of the Director of Financial Aid, the Financial Aid Compliance Coordinator plays a crucial role supporting the daily operations of the Financial Aid department. This position involves a higher level of duties, coordinating and participating in complex administrative and technical functions related to financial aid processing, federal and state financial aid fund management, assist in policy development compliance monitoring supporting. This role involves streamlining financial aid processes, leading initiatives, implementing and monitoring comprehensive compliance policies and procedures to ensure the financial aid team is in compliance with federal, state and institutional financial aid regulations. The position emphasizes strategic influence, and the promotion of an inclusive work culture, requiring exceptional leadership skills and a commitment to Financial Aid excellence within the Imperial Community College District.

DISTINGUISHING CHARACTERISTICS: 

The Financial Aid Compliance Coordinator is distinguished by its support in coordinating Financial Aid operations and its role in strategic decision-making processes. Incumbents at this level serve as subject matter expert (SME) in multiple financial aid program areas, and exercise considerable latitude and independent judgment in decision-making to ensure the strategic, effective, and efficient planning and delivery of assigned financial aid programs under the direction of the Director of Financial Aid. Designated as the alternate Federal Eligibility and Oversight Administrator, this role requires an individual with the highest degree of financial aid knowledge, exceptional judgment, leadership qualities, and the ability to influence compliance with title IV regulations at the district.

ESSENTIAL DUTIES AND RESPONISBILITIES: 

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.

1. Coordinates the most complex and technical analytical functions within the Financial Aid Department; areas of responsibility include, but are not limited to financial aid outreach, application processing, verification, awarding, disbursing, reconciliation and reporting.

2. Support and participate in strategic Financial Aid projects, serving as a key advisor to the Director of Financial Aid and management on complex financial aid issues and best practices.

3. Coordinates and communicates the daily operations of the financial aid department, ensuring smooth and efficient functioning across all financial aid areas.

4. Maintain up-to-date knowledge of all federal Title IV and state regulatory laws.

5. Collaborates with financial aid staff, fostering professional development and operational excellence within the financial aid department.

6. Conduct and facilitates internal audits in collaboration with the fiscal office, enhancing compliance with financial aid regulations.

7. Assist the director with strategic planning and initiatives related to operations.

8. Assist with the development of compliance standards for federal and state financial aid programs; ensures conformance to federal, state, and District policies, procedures and regulations.

9. Prepares timely and accurate transmittal of data to the Department of Education and State agencies as well as maintaining data for accurate reporting as required by these agencies.

10. Participate in federal and state on-site compliance audit visits and assist with any corrective actions.

11. Assist with outreach activities and advise students on matters related to financial aid.

12. Assist financial staff in facilitating the financial aid process across departments to enhance student support and retention.

13. Represent the college at professional and community organizations; participate in related professional conferences and participate in college activities and committees.

14. Perform other job-related duties as assigned.

For full job description, click https://www.imperial.edu/faculty-and-staff/human-resources/_docs-images/JD-Financial-Aid-Compliance-Coordinator-September-2025.pdf https://get.adobe.com/reader/

Minimum Qualifications

Education and Experience: 

Associate degree, Baccalaureate preferred. Minimum of two years of job-related experience.

Certificates, Licenses, Special Requirements: 

Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. 

FIRST REVIEW DATEFirst review date is November 12, 2025:Complete application packets will be accepted until the position is filled; but those received by November 12, 2025, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.For Additional inquiries please contact:Gina SnowHR RecruiterPhone: 760-355-6210Email: mailto:gina.snow@imperial.edu

Supplemental Information

RANGE 25 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement is normally at Step 1, no higher than Step 3. Please click https://www.imperial.edu/ivc/files/HR/Salary_Schedules/2023-2026_-_Classified_Salary_Schedule_Effective_July_1_2023v2.pdf https://get.adobe.com/reader/ to review current salary schedule.

EEO Information

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

To apply, visit https://apptrkr.com/6681525 

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas. 

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Salary : $76,232 - $99,466