Bookkeeper

Position Overview

This role supports the Principal of an Orange County real estate company with financial, administrative, and personal business functions, including oversight of a 501(c)(3) charitable foundation. The ideal candidate is highly detail-oriented, maintains strict confidentiality, and has strong accounting and organizational skills. This is a full-time, on-site position.

Key Responsibilities

• Manage financial operations across multiple entities using QuickBooks, including construction projects, payroll, and vendor payments
• Streamline and automate accounting processes; assist with onboarding additional entities into QuickBooks
• Oversee accounts payable, including invoice review, coding, approvals, and timely payment processing (ACH)
• Prepare weekly cash and credit card reports for the Principal to track spending and trends
• Perform monthly bank and credit card reconciliations and prepare management reports
• Assist with budgeting, rolling cash flow forecasts, and financial reporting
• Ensure proper internal controls, compliance, and safeguarding of assets
• Audit and resolve discrepancies; follow up on missing receipts and documentation
• Support tax preparation by collecting required data, tracking relevant expenses, and coordinating with external tax advisors
• Handle requests and communications with internal teams, vendors, and external partners, including philanthropic organizations
• Coordinate with household staff on finance-related matters
• Manage incoming communications (calls, emails, mail) and assist with administrative tasks
• Support special projects and ad hoc requests as needed

Qualifications

• Bachelor’s degree in Accounting or related field
• Strong knowledge of GAAP and month-end close processes
• Proven experience with QuickBooks and managing multiple entities
• Proficiency in account reconciliations and financial reporting
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and interpersonal abilities
• Self-starter with the ability to prioritize and work effectively in a fast-paced environment
• High level of professionalism, discretion, and attention to detail