What are the responsibilities and job description for the Administrative Coordinator position at Impactful Residential Care LLC?
The administrative coordinator supports daily office operations, enhance efficiency, and provides consistent administrative support for IRC. This role will often serve as central points of contact for employees, clients, vendors, and management. This role is essential for maintaining organized workflows, scheduling, and operational compliance.
Key Duties
Office Operations and Administration:
1) Support office workflow
2) Plan and execute meetings, conferences, and company events.
3) Plan logistics for venues and equipment.
4) Process internal and external communications on behalf or as direct by leadership
Record and Data Management:
1) Maintain physical and digital filing systems.
2) Organize documents & update databases.
3) Meet task deadlines as assigned
Staff Liaison:
1) Welcome visitors and respond to inquiries professionally.
2) Facilitate communication among teams and departments.
3) Coordinate joint projects/ collaborations.
4) Handle requests from staff team members, vendors, and collaborative partners.
Leadership Support:
1) Provide hands-on support for onboarding, HR & Operations.
2) Reinforce the company policies and procedures.
3) Complete any other assigned tasks timely.
Required Skills and Qualifications:
1) Strong organizational and multitasking abilities
2) Prioritize multiple tasks and meet deadlines
3) Excellent verbal and written communication skills
4) Proficiency in office software (Microsoft Office Suite, Google Workspace)
5) Detail-oriented with the ability to maintain accurate records
6) Problem-solving skills and Ability to work independently / collaboratively
Education and Experience
1) Associate or bachelor’s degree in business administration, office management.
2) Experience of 3-5 years in administrative support or similar roles.
3) Experience of at least 1 year in community support, mental health services
4) Able to pass background check
About Impactful Residential Care LLC
Impactful Residential Care, we specialize in crafting a world of possibilities for adults with intellectual disabilities or autism. Impactful Residential Care, we specialize in crafting a world of possibilities for adults with intellectual disabilities or autism. Our approach is deeply rooted in personal empowerment and community integration, ensuring that each individual we serve has the support they need to navigate life’s journey.Founded on principles of respect, autonomy, and inclusivity, our dedicated team works tirelessly to provide not just services, but pathways to meaningful and self-determined lives. From personalized in-home support to community involvement, we stand as committed allies to our clients and their families in the beautiful state of Maine.