What are the responsibilities and job description for the Human Resources Intern position at Impact Rentals?
Job Title: Human Resources Intern
Reports to: Human Resources Manager
Tentative start date: March 1st, 2026 for a 6-month internship with the potential of full-time advancement immediately after.
Essential Functions:
- Assist with maintaining employee records and ensuring information in the HRIS is accurate and up to date
- Assist with the onboarding process – including on-site or off-site new hires, preparing and distributing new hire merchandise, and working with hiring managers on ensuring a swift onboarding process
- Support the HR Manager with recruiting activities, including creating job postings, reviewing applications, scheduling interviews, and communicating with candidates
- Assist with career fair and recruiting event coordination, including registration, materials, scheduling, and follow-up
- Attend any recruitment or company events as requested
- Assist with maintaining job descriptions and other HR-related documentation
- Assist with employee engagement initiatives and employee recognition programs
- Support the administration of annual performance reviews and other employee development initiatives
- Assist with maintaining confidential personnel files and HR documentation
- Assist with responding to routine employee questions regarding HR policies, procedures, benefits, and workplace programs, escalating questions to the HR Manager as appropriate
- Assist with the administration of employee benefits programs, including health insurance and retirement plans
- Assist with tracking employee leave and maintaining related documentation
- Support the HR Manager with employment verifications and other employment-related requests
- Assist with maintaining and organizing onboarding materials and company-issued supplies, including apparel, safety gear, and branded items
- Conduct research on HR best practices, employment laws, and workplace trends as directed
- Assist with HR reporting, spreadsheets, audits, and other administrative tasks
- Assist with HR process improvement initiatives
- Maintain confidentiality of employee information and other sensitive HR matters
- Complete other special projects or assignments as requested
Qualifications:
- Currently pursuing a bachelor’s degree in human resources, Business Administration, or a related field.
- Strong interest in pursuing a career in Human Resources.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail
- Excellent time management skills with the ability to meet deadlines
- Demonstrated ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office Suite, particularly Microsoft Excel and Word
- Ability to learn and utilize HRIS and other HR-related software
- Ability to work independently and as part of a team
- Professional, positive, and service-oriented attitude
- Previous administrative, customer service, leadership, or office experience preferred but not required
Physical Requirements:
- Must be able to sit for extended periods of time
- Must be able to lift up to 25 lbs
- Must be able to move around the office, retrieve files, and operate office equipment
- Must be able to operate a computer and landline phone efficiently