Executive Assistant to Lead Pastor

Impact Church is seeking a seasoned Executive Assistant to serve as the strategic right hand to our Lead Pastor. The ideal candidate is an experienced professional who anticipates needs, prepares leaders for key engagements, and brings structure, clarity, and strong organizational discipline to a fast-moving ministry environment.

About Impact Church

Impact Church is an inclusive gathering of people committed to holistic Salvation and doing Christ’s work in the world. Our purpose is to transform lives and communities as we make an impact in our world. We are a multi-generational church committed to innovation, operational excellence, and radical hospitality. Each Sunday we welcome more than 1,200 people across three worship experiences, with over 5,000 joining us online, and we support more than 40 active ministry teams through a vibrant, volunteer-driven community.

We are seeking a mature, highly experienced Executive Assistant to serve as the primary support to our Lead Pastor.

Position Overview

This position serves as the Lead Pastor’s strategic right hand, stewarding his time, focus, preparation, and overall leadership effectiveness. The Executive Assistant ensures the Lead Pastor is fully prepared for every meeting and engagement, protects his focus from unnecessary distractions, and helps maintain alignment with organizational priorities.

We are seeking a seasoned, proactive, and highly discerning professional who anticipates needs before they are expressed. This individual will help establish and maintain structured preparation rhythms, including consistent weekly 1:1 meetings, briefing materials, and clear follow-through and support on key initiatives.

This role requires executive presence, emotional intelligence, maturity, and the confidence to “manage up,” including the ability to hold appropriate boundaries around time, priorities, and preparation. The person in this role must be comfortable bringing clarity, structure, and accountability to a fast-moving and evolving leadership environment.

As the only dedicated support person working directly in the Lead Pastor’s office, this position requires both high-level strategic thinking and detailed administrative execution. The ideal candidate understands that effective executive support means operating as a thought partner while also ensuring the daily operational responsibilities of the office are handled with precision and excellence.

The strongest candidates will have previously supported C-suite executives, senior leaders, founders, or pastors in complex and fast-paced environments. They may also be seasoned professionals with strong operational instincts and organizational leadership experience.

Scope of Support

This role requires both strategic partnership and hands-on execution.

While this position operates at a high level of leadership support, it also includes detailed administrative responsibilities. The ideal candidate understands that excellence at Impact Church means stewarding both large initiatives and small details with equal care.

This position includes meeting preparation, presentation creation, expense management, light project management, and coordination of ministry-related engagements, alongside strategic research and preparation that equips the Lead Pastor for key meetings, decisions, and initiatives.

Key Responsibilities

Strategic Leadership Support

• Proactively prepare the Lead Pastor for all meetings (internal and external), including background research, briefing summaries, talking points, and deliverable management.
• Maintain a structured weekly 1:1 meeting rhythm to ensure consistent preparation and alignment.
• Anticipate upcoming deadlines, decision points, and relational dynamics.
• Track strategic initiatives and ensure accountability for deliverables.
• Serve as a trusted thought partner to the Lead Pastor in planning, prioritization, and decision preparation.

Calendar & Time Stewardship

• Manage and strategically prioritize the Lead Pastor’s calendar.
• Evaluate meeting requests against organizational priorities.
• Protect preparation time and ensure readiness for all engagements.
• Coordinate travel arrangements aligned with preferences and ministry needs.

Office Operations & Administrative Execution

• Draft, edit, and send communications on behalf of the Lead Pastor.
• Develop and maintain spreadsheets, tracking documents, reports, and dashboards.
• Organize and maintain confidential files and documentation systems.
• Track expenses and assist with documentation related to budget oversight.
• Prepare presentations, documents, and meeting materials for leadership gatherings.
• Coordinate counseling appointments and scheduling, weddings, special services, and ministry-related engagements.
• Ensure follow-through on delegated tasks and maintain accountability tracking.

Systems & Process Improvement

• Identify inefficiencies in the Lead Pastor’s office workflows, meeting preparation processes, and coordination of priorities, and recommend structural improvements.
• Build systems and workflows that bring structure to meeting preparation, scheduling, and information flow, reducing decision fatigue and increasing clarity.
• Maintain organized digital and physical systems within the Lead Pastor’s office.
• Sunday & Event Support
• Support Sunday preparation as needed.
• Assist with major church events, conferences, and leadership gatherings.
• Serve as an ambassador of Impact Church’s culture of excellence and hospitality.

Qualifications & Attributes

Required Qualifications

• Minimum 7 years supporting senior executives, pastors, founders, or organizational leaders.
• Demonstrated experience in strategic executive support.
• Strong research, analytical, and briefing preparation skills.
• Exceptional calendar and priority management ability.
• High emotional intelligence and relational discernment.
• Strong written and verbal communication skills.
• Advanced organizational and systems-building capability.
• Proven ability to manage confidential information with discretion.
• Proficiency with Apple products, Google Workspace, Microsoft Office, and Zoom.
• Ability to work independently and manage multiple priorities with minimal supervision.

Preferred Qualifications

• Experience working in ministry or faith-based organizations.
• Experience supporting visionary founders or senior leaders.
• Bachelor’s degree preferred but not required.
• Experience building executive dashboards or operational tracking systems.

Personal Attributes

We are seeking someone who is:

• Proactive — ready before requested
• Structured and disciplined
• Logistically astute
• Comfortable managing upward and holding appropriate boundaries
• Calm under pressure
• Emotionally mature and relationally wise
• Highly confidential
• Detail-oriented and systems-minded
• Able to take ownership of both strategic initiatives and detailed execution without ego
• Humble, adaptable, and committed to excellence at every level

Schedule Expectations

• Monday - Friday: 9:00 am - 5:00 pm (in person)
• Sundays and occasional evenings as required for church activities
• Some weekend or special event support as needed

Compensation & Benefits

• Salary starting at $65,000 (commensurate with experience)
• Health, dental, vision, and life insurance
• Paid time off and holidays
• Opportunity to serve in a mission-driven, dynamic environment

Pay: From $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years have you directly supported a C-suite executive, founder, or senior pastor as their primary assistant?
• This is a full-time, in-person role (Monday–Friday, 9–5, with Sundays as needed). Are you able to meet this requirement?
• This role requires both strategic preparation and detailed administrative execution (calendar management, document formatting, expense tracking, spreadsheets). Are you comfortable operating in both areas?

Education:

• Bachelor's (Required)

Ability to Commute:

• East Point, GA (Required)

Work Location: In person

Salary : $65,000