What are the responsibilities and job description for the Secretary/Receptionist position at Imhoff Law Firm?
Job Summary
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and administrative backbone of our office. This role involves managing front desk operations, providing exceptional customer service, and supporting daily office functions to ensure a smooth and professional environment. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to handle multiple responsibilities efficiently. Bilingual proficiency is highly valued to serve diverse client needs and facilitate seamless communication.
Duties
- Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring a positive first impression
- Answer multi-line phone systems promptly, using proper phone etiquette to direct calls accurately and efficiently
- Manage front desk operations, including scheduling appointments, handling mail, and maintaining visitor logs
- Perform clerical tasks such as filing, data entry, proofreading documents, and maintaining office supplies
- Support office management by coordinating meetings, preparing agendas, and assisting with administrative projects
- Utilize Microsoft Office programs (Word, Excel, Outlook) for document creation, email correspondence, and record keeping
- Provide excellent customer support by addressing inquiries promptly and professionally while maintaining confidentiality
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Excellent computer literacy including proficiency in Microsoft Office Suite and general computer skills
- Prior experience in office management or administrative support roles preferred
- Strong phone answering skills with the ability to handle multi-line phone systems confidently
- Exceptional customer service skills with a friendly and professional attitude
- Bilingual ability is highly desirable to effectively communicate with diverse clients and team members
- Demonstrated ability to manage time efficiently, prioritize tasks, and work independently or as part of a team
- Personal assistant or front desk experience is a plus for handling varied responsibilities with ease
Join our team as a Secretary/Receptionist where your organizational talents and vibrant personality will help create a welcoming environment while supporting our daily operations. This paid position offers an engaging work atmosphere dedicated to professionalism and exceptional service.
Pay: $22.55 - $27.15 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $23 - $27