Mailroom Assistant I Rock Island IL

We’re hiring a Mailroom Assistant to join our Rock Island, IL team.

The Mailroom Assistant will be responsible for overall mailroom operations including processing incoming and outgoing mail, shipments, inventory management and vendor reconciliation. This role also provides reception coverage, answering phones, greeting visitors and supporting Corporate Service Group administrative tasks.

Principal Responsibilities

• Prepare and process mailings, transmittals, and shipping (USPS, UPS, FedEx, couriers)
• Sort and distribute all incoming mail and packages across two office locations
• Maintain inventory of all shipping and office supplies and order replenishments
• Reconcile vendor monthly statements and support shipping account management
• Perform administrative duties to support mailroom processes and the Corporate Service Group such as meeting arrangements, business card ordering and travel coordination
• Provide reception coverage including answering and directing incoming calls, greeting visitors and providing a positive first impression of the company
• Maintain confidentiality of project/client, corporate and employee matters
• Other Duties as assigned
  
  
  

Required Skills/Abilities

• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Self-motivated, flexible and ability to prioritize
• Perform well in a fast-paced environment
• Strong organizational and customer service skills
• Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
  
  
  

Education and Experience

• High School Diploma or equivalent required
• Associate’s Degree or Certificate preferred
• Prior administrative or mailroom experience is preferred.
  
  
  

Physical Requirements

• Prolonged periods sitting/standing at a desk and working on a computer
• Must be able to lift up to 30 pounds at times
• Regularly required to stand, walk, and lift objects
• Must have reliable vehicle, valid driver’s license, and insurance. Must be comfortable using personal vehicle daily to support mailroom tasks.
  
  
  

Why Join Us:

At IMEG, people are our priority — with a solid focus on career growth, work-life balance, and making a meaningful impact. As a 100% employee-owned firm, we combine the resources of a national design leader with the supportive culture of a local office. You’ll work alongside colleagues from diverse disciplines, contribute to innovative and sustainable projects, and help shape the communities we serve. Join a team where ideas are welcomed, professional development is supported, and every contribution makes a difference.

Locations available:

Rock Island, IL

Wage Range $16.00 to $19.00 hourly. Minimums and maximums may vary based on location. Individual pay will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG Corp. may provide a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com 

This position is not eligible for sponsorship.

Apply today!

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Want to learn more about IMEG and our other amazing career opportunities? Please visit https://www.imegcorp.com/careers/.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email careers@imegcorp.com.