What are the responsibilities and job description for the File Coordinator (31821) position at IME RESOURCES LLC?
This is a *remote* full time position with a standard work schedule Monday-Friday, 8am-5pm (must be able to work Eastern time zone).
Key Responsibilities:- Maintain and organize both physical and electronic filing systems to ensure efficient retrieval and storage of documents.
- Ensure the accuracy and completeness of all filed documents, verifying that they meet company standards and legal requirements.
- Collaborate with various departments to facilitate the timely and secure exchange of information and documents.
- Implement and uphold data protection and confidentiality protocols to safeguard sensitive information.
- Conduct regular audits of filing systems to identify and rectify discrepancies or inefficiencies.
- Assist in the development and implementation of filing policies and procedures to improve operational efficiency.
- Provide training and support to staff on document management practices and the use of filing systems.
- Stay informed about industry best practices and advancements in document management technology to continually enhance filing processes.
- High school diploma or equivalent; an associate degree in business administration or a related field is preferred.
Required Experience:
- Minimum of 2 years of experience in document management or a similar administrative role.
- Experience working with file management systems and software.
- Proven track record of maintaining organized and efficient filing systems.
Required Skills and Abilities:
- Strong attention to detail and organizational skills.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently.
- Familiarity with data protection and confidentiality standards.
- Ability to work collaboratively with team members across different departments.
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Equal Opportunity Employer - Minorities/Females/Disabled/Veterans
Salary : $18 - $22