Administrative Assistant

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment. You will work directly with one of our largest trading teams and play a critical role in ensuring strong communication across the organization. This role will also be highly involved in planning and executing events to foster team camaraderie.

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities:

• Provide day-to-day administrative support for 4 senior managers; provide additional support to other team members within the organization as needed.
• Manage complex calendars, schedule meetings, and coordinate schedules across time zones (including meeting agendas and meals when necessary).
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics and activities, including accommodations, transportation, and meals.
• Manage and submit business expenses and prepare reports on such as needed.
• Assist Chief of Staff with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience:

• 4 years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.