What are the responsibilities and job description for the Estimating/Preconstruction Assistant position at IMC Construction?
Assist Estimators and Jr. Estimators with all documentation, communication, and organization of Bidding/Preconstruction projects
Work simultaneously on multiple multi-million-dollar preconstruction assignments aiding the Estimating, Business Development and Virtual Design Departments.
Generate, modify, distribute and file all preconstruction related documentation including Invitations to Bid (ITB), RFI’s, notices, memo’s, etc.
Generate, modify, and edit proposals, reports and bid forms.
Assist with Subcontractor/Vendor Bid List for projects and update the bid status throughout the bidding period.
Communicate with subcontractors and assist with bid solicitation to ensure adequate coverage for bids/proposals.
Issue and assist in Bid Solicitations, Addenda and other Bid Notifications.
Manage, update, and maintain our Subcontractor/Vendor Database ensuring information is up to date and accurate on a consistent basis. Take sole ownership of this process.
Working closely with Director of Preconstruction on maintaining and updating staffing/workload schedule.
Manage, track and organize preconstruction related documentation including drawings, specifications, reports, sketches and more for multiple individual projects from concept through bidding, design and subcontract bidding phases.
Follow up with subcontractors and vendors post bid to provide feedback and maintain relationship.
Assist Receptionist with phone coverage as needed.
Ability to prioritize work assignments and have strong time management skills.
Demonstrate basic industry knowledge.
Team player who can multitask and initiate activities independently.
Perform other duties as assigned.
Preferred four-year Bachelor’s degree or two year associates degree with two years’ experience and/or equivalent of four years administrative experience
Proficient in Microsoft Office Suite (Outlook, Word, Excel)
Excellent communication and organizational skills, both written and oral
Excellent time management and leadership skills
Experience with electronic files and protocols - SmartBid, Sharefile, Dropbox preferred
Ability to multi task and work in a fast-paced environment
Keep a pulse on the job market with advanced job matching technology.
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