Office Manager / HR Coordinator

Position Summary

The Office Manager / HR Coordinator plays a key role in ensuring the smooth operation of the office and supporting the human resources function. This position is responsible for day-to-day administrative activities, facilities coordination, vendor management, and basic HR support such as onboarding, recordkeeping, and employee communications. The ideal candidate is organized, proactive, and enjoys creating an efficient and welcoming office environment.

Key Responsibilities

Office Administration

• Serve as the primary point of contact for office operations, maintenance, and supply management.
• Coordinate with vendors for office services such as cleaning, equipment repair, and IT support.
• Manage inventory and ordering of office and kitchen supplies.
• Maintain office organization, cleanliness, and functionality.
• Handle incoming calls, return voicemails promptly, and direct inquiries to the appropriate contact.
• Assist with scheduling meetings, preparing materials, and supporting company events.
• Handle incoming mail, deliveries, and general correspondence.
• Collect, compile, and analyze operational data for internal and external reporting.
• Prepare and submit required reports for state or regulatory agencies in a timely and accurate manner.
• Create and maintain monthly summary reports for management review.
• Audit documentation and records to ensure compliance with state and company requirements.

Human Resources Coordination

• Support HR processes including new hire onboarding, completion of employment forms, and maintaining personnel files.
• Assist with timekeeping, attendance tracking, and updates to HR databases or HRIS systems.
• Coordinate benefits enrollments, trainings, and compliance postings as directed by HR leadership.
• Help organize employee engagement activities and internal communications.
• Maintain confidentiality and ensure compliance with company policies and applicable laws.

Facilities & Safety

• Oversee the upkeep and organization of shared office spaces.
• Support safety programs, emergency procedures, and ergonomic assessments.
• Move, set up, and organize office equipment and furniture as needed.

Qualifications

Required:

• 2 years of experience in office administration, facilities coordination, or related field.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, specifically Excel.
• Ability to maintain confidentiality and professionalism.

Preferred:

• 1–2 years of experience providing administrative support in Human Resources (e.g., onboarding, HRIS, employee records).
• Familiarity with employment laws and HR best practices.
• Experience supporting small to mid-sized office environments.

Physical Requirements

• Regularly required to sit, stand, bend, reach, and use standard office equipment.
• Must be able to lift, move, and carry office supplies and equipment weighing up to 50 pounds.
• Occasional movement of furniture, boxes, or office materials may be required for meetings, events, or reconfigurations.
• Ability to walk throughout the office or facility as needed.

Work Environment

This position operates in a professional office environment with routine use of computers, phones, and standard office equipment. Some flexibility in schedule may be required to support office needs or company events.

Pay: $21.00 - $23.00 per hour

Work Location: In person

Salary : $21 - $23