Assistant Clinical Research Coordinator

Job Title: Assistant Clinical Research Coordinator

Department: Clinical Research / Non-Profit Research Division

Reports to: Clinical Research Lead

The Assistant Clinical Research Coordinator (ACRC) in our oncology clinic plays a vital role in executing life-saving cancer research. The position bridges the gap between complex administrative coordination and direct clinical support, ensuring that trials are conducted ethically, safely, and in strict compliance with federal regulations and Good Clinical Practice (GCP).

Position Summary:

This is a hybrid role specifically designed for a highly motivated recent college graduate on a pre-medical track seeking to gain comprehensive experience. This position provided a unique 360-degree view of clinical research, combining direct patient-facing clinical support, rigorous clinical data management, and involvement in the academic publication process.

The ACRC supports the coordination of oncology clinical studies from initiation to close-out. Working under the Principal Investigator and the Clinical Research Lead, they assist with participant recruitment, data management, and processing of biological specimens; ensuring that all trials are conducted with the highest ethical and regulatory standards.

Key Responsibilities

·        Clinical Procedures: Receive training to perform protocol-specific tasks including collecting vital signs, performing electrocardiograms, and acting as a medical scribe for the investigator during clinical trial participant exams.

 ·        Specimen Handling: Learn to process, centrifuge and package biological samples in strict adherence to lab manuals and IATA safety regulations.

 ·        Participant Coordination: Support the Manager in identifying potential candidates through chart review and assisting with the logistics of patient visits.

 ·        Data Entry: Enter and maintain accurate study data in Electronic Data Capture (EDC) systems, resolve data discrepancies, and extract pertinent information from electronic medical records.

 ·        Clinical Data Management: Assist in managing general clinical database, tracking longitudinal patient information, lab values, and treatment regimens.

 ·        Document Control: Responsible for the daily filing, scanning, and organization of source documents into patient binders to ensure “audit-ready” status.

 ·        Site Files: Assist in maintaining Investigator Site Files (ISF) and essential document binders under the supervision of the department manager.

 ·        Scientific Writing: Assist the PI and Manager in preparing and authoring research manuscripts for publication in scientific journals.

 ·        Academic Support: Perform research journal lookups (literature reviews), assist in basic data analysis, and create figures/charts for scientific presentations.

Qualifications and Skills:

·        Education: Bachelor’s degree in Life Sciences, or related healthcare fields is required. (Pre-Medical track preferred).

·        Technical Proficiency: High level of comfort with Microsoft Office (specifically Excel for data tracking) and the ability to learn clinical trial software (Familiarity with Python/Excel coding preferred)

·        Soft Skills: Exceptional attention to detail, the ability to concentrate in a fast-paced environment with frequent interruptions, and a “no task is too small” professional attitude.

·        Communication: Strong writing skills and the ability to interact with oncology patients with compassion and professionalism.

Working Conditions

·        Physical: Ability to stand for extended periods and lift/move equipment or lab supply boxes up to 30lbs

·        Flexibility: Must be able to adapt to changing priorities and occasionally work flexible hours to meet research deadlines or patient visit schedules.