Accounts Payable Specialist

Job Type

Full-time

Description

• Please read the ENTIRE job posting before applying**
• This is an in-office position located in our Maquoketa office**
  
  

The Accounts Payable Specialist is responsible for processing invoices, managing purchase orders, tracking credit card receipts, and supporting accurate and timely payment activities. This position also provides administrative and operational support, including recordkeeping, office supply coordination, mail handling, and assistance with special projects. The role requires strong attention to detail, adherence to agency policies and procedures, effective communication with supervisors, and flexibility to meet the evolving needs of the organization.

What Winning Looks Like

While it’s not a competition, we do recognize that each person wants to ‘win’ at life; and you’re a central part of someone else’s wins as well as your own! In this role, you’ll be responsible to:

• Provide progress update and make recommendations for improvements.
• Code and enter A/P invoices, write purchase orders, and ensure invoices are signed.
• Track and enter company credit card receipts.
• Prepare invoices for payees for cable and other billable items.
• Print checks as necessary.
• Scan and file payables records.
• Order office supplies as needed.
• Assist Representative Payee department as needed.
• Drop mail off at the post office as needed.
• Assist in special projects as assigned.
• Thoroughly read, comprehend, and appropriately apply all policies and procedures established by the agency.
• Report issues of concern to supervisor. Offer ideas and suggestions for resolution of concerns. Use appropriate methods and channels of communication.
• Maintain flexibility to work alternate shifts, locations, weekends, and additional/less hours based on the needs of the agency.
• Ensure all Imagine the Possibilities, Inc. policies and procedures are followed, including the Compliance and Integrity Program and Safety.
• Complete trainings in a timely manner and/or as assigned.
• Other job duties as assigned.
  
  

Know We’re For You

We know finding the right opportunity can be tricky – that’s why Imagine is focused on making sure your time is well spent. We take pride in the benefits we offer our employees. As an employee, you’ll have access to a variety of benefits that are sure to sweeten the deal. Depending on your full-time or part-time status, you’ll have access to:

• Competitive Wages: The base pay is $15.00/hour. With education and experience, you could start out making more than that.
• Scheduling: This position operates Monday through Friday 8am-4:30pm in our Maquoketa Administrative Office.
• Generous Paid Time Off (PTO): We all deserve a break now and then – don’t feel bad about taking time for you.
• 401k Retirement Plan: Secure your future with a cushioned fund that will allow you to live your best life.
• Comprehensive Insurance Plans: Whether its medical, dental, vision, or life insurance – we’ve got you covered.
• Pre-Paid Legal Services: Be prepared for the things you just can’t be prepared for on your own.
• Discounted Costco or Sam’s Club Memberships: What can we say? We know a great deal when we see one.
• Advancement Opportunities: We believe in your future, which is why we have a specifically designed leadership development opportunity purposed to launch your career.
• Employee Assistance Program: We’re there for you through all life’s ups and downs.
  
  

Requirements

Functional Experiences, Skills, & Requirements:

The ideal candidate will possess the following qualifications and professional experiences:

• Mission-oriented: We’re on a mission to empower people to reach individual achievement across the spectrum of life. We know you are, too.
• An Attitude of Leaning: The truth is, the field of caregiving is always changing and requires adaptability. We need people on our team who are always ready to learn new ways of doing things, helping people, and changing lives.
• Ability to Communicate Well: We’re looking for people with strong communication abilities so we can rely on you to communicate effectively to the rest of the team and the people we serve.
• Confidence: We’re looking for people who know how to balance being bold and being humble. We’re looking for team members who are self-aware enough to know when to stand up as an advocate for others and when it’s time to follow the leader.
• Age Requirement: This position requires you to be at least 18 years of age.
• Driver’s License: You’ll be responsible for transportation at times, so we need to trust your ability to be safe behind the wheel.
• Reliable Transportation: You’ll need reliable transportation.
• Education and Experience Requirement: A minimum education level of a High School Diploma/GED Equivalent is required for this position.
• Work Authorization: Candidates must be able to work in the U.S. without sponsorship**
  
  

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• May require lifting at times, up to 35 pounds. Lifting more than 35 pounds requires the use of a two-person lift, mechanical lift, or assistive equipment.
• May require prolonged standing for up to eight (8) hours.
• Must have ability to perform close visual work (e.g., reading typed or handwritten material).
• Must be able to communicate effectively through speech.
• Must remain awake and alert during working hours, where applicable.
  
  

Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Further, this job description does not imply a contract between employees and Imagine the Possibilities, Inc.

Imagine the Possibilities is an equal opportunity employer. All candidates will be considered without regard to race, color, gender, sexual orientation, national origin, disability status, or any other protected status.