Administrative Coordinator

Who We Are

Imagine Pediatrics is a tech enabled, pediatrician led medical group reimagining care for children with special health care needs. We deliver 24/7 virtual first and in home medical, behavioral, and social care, working alongside families, providers, and health plans to break down barriers to quality care. We do not replace existing care teams; we enhance them, providing an extra layer of support with compassion, creativity, and an unwavering commitment to children with medical complexity.

What You'll Do

The Administrative Coordinator works closely with internal stakeholders to facilitate and support senior leaders with the delivery of key events and meetings. Your responsibilities will include:

• Administrative Support (Calendar Management, Travel Planning)
• Support Sr. Dir / VP-level team members from the Commercial Impact organization in an administrative capacity on an as-needed basis
• Make hotel room reservations for senior leaders attending conferences and events
• Assist with coordinating travel logistics for senior leaders
• Maintain Outlook calendars, including creating and prioritizing appointments and travel
• Organize meetings, including multi-attendee scheduling
• Interact with senior leaders and executives
• Submit monthly expense reporting
• Perform other duties as assigned by the Executive Operations team
• Event/Meeting Coordination
• Collaborate with Business Development and external partners or vendors to coordinate shipping inventory to conferences and events
• Assist the Senior Director, Business Development in coordinating conference and event logistics (registering attendees to conferences, making dinner reservations, managing hotel reservations)
• Support pre-event planning, including internal team communications, booking catering, and scheduling internal prep meetings
• Provide general administrative support to the Commercial Impact organization to support internal and external events and meetings as needed
  

What You Bring And How You Qualify

First and foremost, you’re passionate and committed to reimagining pediatric health care and creating a world where every child with complex medical conditions gets the care and support they deserve. In this role you will need to be:

• Professional, friendly
• Detail-oriented with experience accurately managing multiple tasks and communicating to team members at all levels within the organization
• Administrative support experience supporting multiple leader’s calendars
• Proficient in Microsoft365 applications (Outlook, Sharepoint, Excel)
• Ability to maintain a high level of discretion in handling confidential information
  
  

What We Offer (Benefits Perks)

This role is offered a competitive base salary in addition to competitive company benefits package and eligibility to participate in an employee equity purchase program (as applicable). When determining compensation, we analyze and carefully consider several factors including job-related knowledge, skills and experience. These considerations may cause your compensation to vary.

We provide these additional benefits and perks:

• Full medical, dental, and vision insurance
• Healthcare and Dependent Care FSA
• 401(k) with 4% match, vested 100% from day one
• 20 days PTO 10 Company Holidays & 2 Floating Holidays
• Paid parental leave
• Additional benefits to be detailed in offer
  
  

What We Live By

We’re guided by our five core values:

Our Values:

• Children First. We put the best interests of children above all. We know that the right decision is always the one that creates more safe days at home for the children we serve today and in the future.
• Earn Trust. We listen first, speak second. We build lasting relationships by creating shared understanding and consistently following through on our commitments.
• Innovate Today. We believe that small improvements lead to big impact. We stay curious by asking questions and leveraging new ideas to learn and scale.
• Embrace Humanity. We lead with empathy and authenticity, presuming competence and good intentions. When we stumble, we use the opportunity to grow and understand how we can improve.
• One Team, Diverse Perspectives. We actively seek a range of viewpoints to achieve better outcomes. Even when we see things differently, we stay aligned on our shared mission and support one another to move forward — together.
  
  

We Value Diversity, Equity, Inclusion and Belonging

We believe that creating a world where every child with complex medical conditions gets the care and support, they deserve requires a diverse team with diverse perspectives. We're proud to be an equal opportunity employer. People seeking employment at Imagine Pediatrics are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), pregnancy or other status protected by applicable law.