Executive Assistant & Studio Operations Intern

Job description

Imagine Ink Studios is a multi-platform creative powerhouse developing original intellectual property across publishing, audiobooks, film, and television. Founded by award-winning author, actress, and entrepreneur Donnia Marie, Imagine Ink Studios creates powerful, culture-shaping stories while empowering creatives through coaching, licensing, and collaborative media ventures.

We operate as both a publishing house and an IP development studio, meaning we create, own, develop, and position stories across multiple formats including books, audio, film, and television. Our focus is not just publishing content, but building story assets that can scale into long-term franchises.

Internships Available

We are seeking a highly organized, detail-oriented Operations & Administrative Intern to work directly alongside the Founder’s Desk and studio leadership. This role goes beyond traditional assistant support and is ideal for someone who thrives on execution, coordination, and making sure nothing falls through the cracks.

This is a focused administrative and operations role, perfect for someone who enjoys structure, problem-solving, and turning plans into action. This is not a creative content role. This is execution and operational leadership support within a growing studio environment.

Operations & Administrative Intern

Type: Unpaid Internship (Potential Paid Role After 3 Months)

Location: Remote-Friendly (U.S. preferred; Global applicants welcome)

Schedule: 15–20 hrs/week minimum, flexible

Core Function

You will help protect the Founder’s time, support daily execution, and ensure that projects, tasks, and communications move forward without delays.

This role is responsible for coordination, follow-through, tracking, and organization across multiple areas of the business. If something requires structure, scheduling, logistics, or execution, this role supports making sure it happens.

Key Responsibilities

Administrative & Operational Support

• Manage calendars, deadlines, and daily schedules across Imagine Ink divisions
• Coordinate meetings, prepare agendas, take notes, and track follow-ups
• Organize and maintain files, databases, and project documentation across platforms
• Draft and proofread internal communications, reports, and outreach materials
• Assist with research packets, briefs, and decision support materials
• Support internal communications and ensure nothing is missed or delayed

Project & Workflow Management

• Track deliverables across publishing, film and television, and brand projects to ensure timely completion
• Maintain task tracking systems, deadlines, and follow-ups across teams
• Monitor workflows and ensure projects are progressing without bottlenecks
• Maintain “waiting on” lists and ensure consistent follow-through across all moving parts
• Help organize deliverables and ensure clarity across all active projects

Publishing, Audio & Film/TV Support (Operational Focus)

• Assist in tracking book production timelines and deliverables
• Help coordinate audiobook production including schedules, narrator coordination, and materials
• Assist with pronunciation guides, manuscript breakdown coordination, and production prep
• Maintain internal IP tracker including drafts, rights, and development materials
• Research literary agents, publishers, producers, and media contacts for launches and adaptations
• Support packaging and coordination across book, audio, and development pipelines

Outreach, PR & Relationship Coordination

• Assist with podcast outreach, pitch tracking, and follow-ups
• Help maintain press lists, contact databases, and relationship pipelines
• Support outreach coordination including emails, scheduling, and tracking responses
• Research and compile lists of industry contacts, partners, and opportunities
• Help ensure all outreach efforts are organized, tracked, and followed through

Marketing, PR & Brand Development (Support Only)

• Coordinate with marketing teams on content calendars and campaigns
• Assist in preparing media kits, press materials, and partnership trackers
• Support campaign organization for book launches, audio releases, and studio projects
• Track engagement, deliverables, and timelines across campaigns

Event & Logistics Coordination

• Support scheduling and logistics for virtual and in-person events including lives, launches, and industry events
• Assist with travel coordination, accreditation tracking, and event planning
• Track RSVPs, timelines, and post-event reporting

Ideal Candidate

• Highly organized and detail-oriented, thrives on systems, deadlines, and workflows
• Strong communicator, professional and polished in both internal and external communication
• Self-motivated, resourceful, and able to take ownership without constant supervision
• Comfortable working across publishing, entertainment, and business operations
• Understands that this role is execution-focused, not content creation
• Enjoys being the person who keeps everything running smoothly behind the scenes
• Able to think ahead, problem-solve, and bring solutions rather than questions

Perks & Benefits

• Direct mentorship and hands-on experience working alongside a studio founder
• Real experience operating inside a multi-division creative company
• Exposure to publishing, audio production, and film and television development pipelines
• Opportunity to build a strong operations, executive support, or business management portfolio
• Networking opportunities across publishing, media, and entertainment
• Potential for future paid roles based on performance

How to Apply

Apply directly on LinkedIn or send your resume, portfolio if applicable, and a brief note about why you want to join Imagine Ink Studios to interns@imagineinkstudio.com with the subject line Internship Application Your Name and Position. We encourage applicants from all backgrounds to apply and welcome individuals passionate about storytelling, structure, and building something meaningful.