Job Description
Job Description
About Image King Signs
Image King Signs is a leading custom sign manufacturing company specializing in fabricating high-quality interior and exterior signage for businesses of all sizes. Our team takes pride in crafting signage that helps businesses attract customers, enhance their brand identity, and communicate their vision. We are looking for a highly organized, proactive, and resourceful Executive Assistant to support our CEO in driving business growth and optimizing operations.
Position Summary
The Executive Assistant (EA) will act as the right hand to the CEO, enabling them to focus on high-impact work by handling administrative, operational, and strategic support tasks. This role requires exceptional problem-solving skills, strong attention to detail, and the ability to anticipate needs before they arise . The EA will own the CEO’s calendar, streamline communication, and implement systems that create leverage in the business.
The ideal EA will "buy back" the CEO’s time by eliminating distractions, managing workflows, and ensuring that the CEO operates at their highest level of productivity.
Key Responsibilities
1. Calendar & Time Management
- Own and protect the CEO’s calendar by prioritizing high-value activities and eliminating time-wasters.
- Proactively schedule meetings, block focus time, and ensure alignment with the CEO’s strategic priorities.
- Set up and manage timeboxing, delegation rules, and automated reminders to optimize efficiency.
- Anticipate conflicts and adjust schedules accordingly to prevent bottlenecks.
2. Email & Communication Management
Filter, prioritize, and respond to emails on behalf of the CEO using inbox zero strategies .Draft, proofread, and send emails, ensuring clear, concise, and professional communication.Serve as a gatekeeper to reduce distractions and protect the CEO’s focus.Maintain a CRM or database to track follow-ups, key relationships, and commitments.3. Task & Project Management
Implement and manage a task delegation system (1-3-1 Rule) to offload tasks from the CEO.Track and follow up on action items from meetings, ensuring accountability and execution.Oversee project timelines, deliverables, and status updates to keep initiatives moving forward.Create and maintain standard operating procedures (SOPs) for repeatable processes.4. Business Operations & Process Improvement
Identify inefficiencies and recommend automation tools, processes, or delegation strategies.Coordinate cross-functional projects between marketing, sales, and operations.Handle confidential information with the highest level of professionalism and discretion.5. Travel & Logistics Management
Plan and coordinate all business travel, including flights, accommodations, and itineraries.Ensure seamless execution of travel plans, reducing last-minute disruptions.6. Personal & Lifestyle Support (as needed)
Occasionally assist with personal tasks to free up CEO bandwidth (e.g., appointments, gift coordination, household logistics).Help manage key life priorities, ensuring work-life balance remains intact.Ideal Candidate Profile
1. High-Leverage Mindset
You think like an operator , constantly looking for ways to buy back time for the CEO.You naturally identify inefficiencies and create systems to improve them.You don’t just take tasks—you ask, “How can I remove this from your plate permanently?”2. Proactive & Solution-Oriented
You anticipate problems before they happen and take initiative to solve them .You don’t wait for instructions—you make thoughtful decisions and execute.3. Extreme Ownership
You own your responsibilities fully and follow through without reminders .You are obsessive about details and won’t let things fall through the cracks.You seek clarity when needed and ask powerful questions to improve efficiency.4. Strong Organizational & Tech Skills
You are an expert at calendar management, email automation, and workflow systems .You have experience using Asana, Trello, ClickUp, Slack, Google Suite, CRMs, or similar tools .You are quick to learn new tech and leverage automation whenever possible.5. Professionalism & Discretion
You handle confidential business and personal matters with absolute professionalism.You communicate with tact, diplomacy, and precision in all interactions.Preferred Qualifications
3 years of experience in an Executive Assistant or similar role.Proven ability to support a CEO, entrepreneur, or high-growth business leader .Background in operations, project management, or process optimization is a strong plus.Exceptional written and verbal communication skills.Familiarity with Dan Martell’s "Buy Back Your Time" principles is a bonus!Why Join Image King Signs?
Work directly with a fast-growing, high-impact CEO and play a key role in the business’s success.Be empowered to create systems, optimize workflows, and make a lasting impact.Growth opportunities to advance in operations, leadership, or chief of staff roles.A fast-paced, entrepreneurial environment where your contributions are valued.How to Apply
If this sounds like the perfect role for you, we want to hear from you! Apply by sending your resume and a short cover letter explaining :
Why you’re the perfect Executive Assistant for this role.A specific example of how you have optimized a CEO’s time in the past.Your favorite productivity tool or system and why you love it.Send applications to nick@imagekingsigns.com with the subject line : “Executive Assistant Application – Your Name”
Company Description
Image King Signs is a premier signage manufacturing company with over 20 years of experience designing, fabricating, and installing custom signage solutions for businesses of all sizes. We specialize in high-quality, custom-built signage that enhances brand visibility and attracts customers.
Company Description
Image King Signs is a premier signage manufacturing company with over 20 years of experience designing, fabricating, and installing custom signage solutions for businesses of all sizes. We specialize in high-quality, custom-built signage that enhances brand visibility and attracts customers.
