Administrative Assistant (Operations & Pastoral Support)

To be considered, please apply at: https://yourimagechurch.churchcenter.com/people/forms/839041

Company Description

Image Church is a Christ-centered, community-focused church committed to helping people know God, discover their purpose, and live out their faith with authenticity and impact. Rooted in biblical truth and guided by a heart for service, we exist to create welcoming spaces where individuals and families can grow spiritually, build meaningful relationships, and experience transformation.

We are a growing, multi-ministry church that values excellence, organization, and intentional leadership. Our team is collaborative, mission-driven, and passionate about stewarding people, systems, and resources well in order to support the work of ministry.

At Image Church, we believe that strong operations enable effective ministry. We value team members who bring professionalism, integrity, initiative, and a servant-leader mindset to their work. Whether supporting pastoral leadership, coordinating ministries, or serving behind the scenes, every role plays a vital part in advancing our mission and caring well for our community.

Role Description

The Administrative Assistant (Operations & Pastoral Support) plays a critical role in ensuring the day-to-day operations of Image Church run with excellence, clarity, and intentionality. This position serves as a trusted operational partner to the Pastor and Executive Director, providing high-level administrative, organizational, and systems support that enables effective leadership and ministry execution.

This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, mission-driven environment and brings strong technical proficiency, sound judgment, and a servant-leader mindset. The Administrative Assistant anticipates needs, manages competing priorities, and supports ministry leaders and staff through well-organized systems, clear communication, and consistent follow-through.

The position requires discretion, professionalism, and the ability to handle sensitive information with care. Success in this role means balancing administrative excellence with a heart for service, helping ensure the church’s people, processes, and programs are supported with intention and integrity.

Key Responsibilities

• Provide high-level administrative and operational support to the Pastor and Executive Director, including calendar management, meeting coordination, and ministry engagements
• Serve as a liaison between church leadership, ministry leaders, staff, volunteers, and external partners
• Maintain and optimize church systems including Planning Center, Google Workspace, calendars, and shared drives
• Ensure ministry schedules, rosters, and calendars are accurate and maintained at least three months in advance
• Track projects, deadlines, and action items to support follow-through across ministries
• Prepare reports, spreadsheets, dashboards, and documentation to support church operations
• Support logistics for church-wide events, conferences, and special services, including on-site administrative support as needed

Qualifications

Required Qualifications

• High school diploma or equivalent required; college coursework or degree preferred

• Minimum of 2–3 years of administrative, executive assistant, or operations support experience (church or nonprofit experience preferred)

• Strong proficiency in Google Workspace (Docs, Sheets, Calendar, Drive)

• Working knowledge of Planning Center (required)

• High-level Excel skills, including formulas, reports, and basic charts/graphs

• Excellent organizational, time-management, and prioritization skills

• Strong written and verbal communication skills with keen attention to detail

• Ability to manage multiple projects, shifting priorities, and deadlines

• Demonstrated professionalism, discretion, and confidentiality

• Self-starter with the ability to anticipate needs and solve problems proactively

Faith & Culture Alignment

• Committed Christian who supports the mission, vision, and values of Image Church

• Willingness to uphold Image Church’s Staff Lifestyle Agreement and conduct standards

• Demonstrates humility, integrity, teamwork, and a servant-leader mindset

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods

• Ability to lift up to 20 pounds occasionally (materials and supplies)

• Ability to attend meetings, services, and events on-site as required

Image Church is an at-will employer. This position is part-time, on-site, with limited remote flexibility as approved.