Sales and Marketing Administrative Assistant

Summary: The Sales and Marketing Administrative Assistant supports the Sales and Marketing teams by assisting with daily operations, administrative tasks, and overall coordination to ensure smooth and efficient workflow.

Essential Functions:

• Manage paperwork and administrative tasks related to sales, ensuring all documents are prepared, completed, and processed in a timely manner.
• Create sales templates and customize product specifications, ensuring all product details are accurately documented and tailored for internal use and customer communication.
• Cross-reference and maintain accurate product listings on various advertising platforms and e-commerce sites.
• Use CRM and Marketing applications to track and report sales source data for accurate financial analysis and reporting.
• Assist with coordinating industry events, including registration, reviewing related marketing materials and organizing promotional materials and presentations.
• Assist in organizing marketing campaigns, including the distribution of newsletters, flyers, and other promotional materials.
• Ensure the project calendar is actively monitored, with deadlines, meetings, and milestones properly scheduled and tracked to support timely completion.
• Assist with managing the apparel program by overseeing inventory, processing orders, and coordinating logistics.
• Assist with organizing and coordinating volunteer opportunities by recruiting participants, managing schedules, and supporting the successful execution of events and activities.
• Maintain regular communication through MS Teams, email, and phone to ensure efficient collaboration, timely updates, and strong team coordination.

Additional Responsibilities:

• Take on other duties or tasks as requested to support the teams.

Skills / Qualifications:

• Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
• Building Trusting Relationships - Using appropriate interpersonal styles to establish effective relationships with customers and internal partners; interacting with others in a way that promotes openness and trust and gives them confidence in one’s intentions.
• Collaborating - Working cooperatively with others to help a team or work group achieve its goals.
• Communication - Conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that help them understand and retain the message; listening actively to others.
• Continuous Learning - Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
• Initiating Action - Taking prompt action to accomplish work goals; taking action to achieve results beyond what is required; being proactive.
• Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

Preferred education and experience:

• 1-2 years' experience in an administrative role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft 365 and CRM software

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.

A significant portion of your day will be spent seated at a desk, where you'll use software to complete tasks and managing communications through both phone and computer.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Sitting for extended periods of time, standing, bending, lifting up to 15 lbs, reading, writing, typing.