What are the responsibilities and job description for the Executive Administrative Assistant (Islamic School) position at ILM Academy?
Executive Administrative Assistant
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to our school principal and leadership team. The ideal candidate will possess a commitment to furthering Islamic education, an exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative expertise, project coordination, and personal assistant experience to ensure smooth operations within the office.
Duties
- Provide executive administrative support, including managing calendars, scheduling meetings or other engagements, responding to and communicating through email in a timely manner, and supporting other tasks as needed.
- Plan and organize events, ensuring all details are executed flawlessly.
- Maintain office management tasks such as filing, data entry, and clerical duties.
- Track expenses and compliance with budgeting.
- Assist in project coordination by tracking timelines and deliverables.
- Prepare documents, presentations, and marketing materials through proofreading and transcription for meetings and presentations.
- Manage correspondence through email, phone, and other means, as needed.
- Maintain organization of files and records for easy retrieval.
Requirements
- Commitment to mission and vision of ILM Academy
- Proven administrative experience with a focus on executive support roles.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite applications.
- Excellent typing skills with attention to detail in data entry tasks.
- Strong interpersonal communication skills.
- Ability to work independently while being a collaborative team player.
- Previous experience in project and event coordination is advantageous. We invite candidates who are ready to contribute their skills in a dynamic environment where they can grow professionally while supporting our team.
- Applicants with financial background and experience preferred
Job Type: Full-time
Benefits
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
About ILM Academy:
ILM Academy is a leading private educational institution in Houston, TX, dedicated to fostering academic excellence, personal growth, and Islamic values. We are committed to providing a nurturing environment that empowers students to thrive academically, socially, and spiritually. The school is accredited by AdvancEd and CISNA. It has a full-time school for Preschool-8th grade as well as a licensed Montessori infant/toddler program and a Montessori Preschool-KG program. Our mission is to develop well-rounded leaders who are equipped to contribute to both their communities and the world.
We welcome all applicants and look forward to seeing how your unique talents can help us provide the best learning environment for the children.
Job Type: Full-time
Pay: $40,000.00 - $47,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
Work Location: In person
Salary : $40,000 - $47,000