What are the responsibilities and job description for the Talent Acquisition Specialist- Swanlund Human Resources position at illinois?
Duties & Responsibilities
Talent Strategy
• Lead the full-cycle recruitment process for a variety of roles, ensuring smooth and efficient operations while maintaining compliance.
• Develop and implement talent strategy for Academic Professional, Civil Service, Faculty, and other positions.
• Serve as the primary point of contact for applicants and administrative representatives, providing excellent customer service and guidance.
• Collaborate with key stakeholders to create job descriptions, approve salaries, and screen applicants.
Applicant and Committee Management
• Provide training and support to search committee members, ensuring adherence to best practices.
• Troubleshoot any technical issues and respond to inquiries from applicants, hiring officials, search committees and other interview participants.
• Manage the application review process to ensure a consistent and fair evaluation of candidates.
Interview Coordination
• Enhance the candidate experience by coordinating in-person and virtual interviews, managing travel logistics, and ensuring a smooth and consistent process.
• Work closely with candidates and hiring teams to make sure each interview is engaging, transparent and efficient.
• Ensure the completion of all end-process documentation, including updating disposition codes in Cornerstone, collecting and reviewing reference check forms, and ensuring regret letters are sent in a timely manner.
Communication and Support
• Keep leadership and staff informed of search progress, challenges and resolutions.
• Draft and manage professional correspondence, including offer letters, regret letters, and evaluation forms.
• Provide expert guidance for HR workflows and best practices, promoting operational excellence.
• Design and implement recruitment and advertising strategies to attract a diverse and high-quality applicant pool.
• Ensure consistent communication with candidates, hiring managers, search committee chairs to ensure alignment and transparency throughout the search process.
Compliance and Process Improvement
• Act as a liaison with campus-level HR and Office of Access and Equity (OAE) to ensure compliance with university hiring policies.
• Build and maintain strong professional relationships with campus administrators and staff.
• Stay updated on evolving HR practices, contributing ideas for continuous process improvement.
• Monitor compliance with university hiring policies and ensure accurate documentation for hiring and appointment changes.
