What are the responsibilities and job description for the PROJECT SPECIALIST position at illinois?
Job Requisition ID: 51585
Opening Date: 11/26/2025
Closing Date: 12/11/2025
Agency: Department of Human Services
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary: $6,589 - $9,541 per month ($79,068 - $114,492 per year)
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire an independent, highly organized, and detail-oriented Executive II for the Bureau of Accreditation Licensure and Certification. This position provides training, consultation, and tracking for individuals as they apply to become licensed by the State of Illinois to provide community-based services to individuals in the community. Manages the Bureau’s web page, SharePoint database and forms that are used Bureau wide. The Executive II assists the Administrator by tracking, compiling, and communicating various data for the Department, as well as organizing goals and objectives and supporting continuous quality improvement efforts.
Essential Functions
- Serves as Project Specialist for the Bureau of Accreditation, Licensure, and Certification.
- Plans for the proper and effective use of supportive resources including human resources management, fiscal management and budget analysis.
- Assists the Administrator in the organization of goals and objectives.
- Supports the Administrator by performing the primary controlling and managing of the inputs and outputs regarding licensure and certification of community-based service programs and to assist the Administrator to assure a positive and supportive impact on the Illinois Department of Human Services (IDHS) mission.
- Confers with the Administrator on the integration of the Bureau’s activities with other Illinois Department of Human Services (IDHS) Program Divisions, Office and Bureaus to assure consistent implementation of IDHS policy, rules and regulations as well as contributing to the overall improvement in operations.
- Implements various management studies as directed by the manager.
- Aligns the community-based service programs operations on an inter-agency basis.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization
Specialized Skills
- Of the two (2) years of responsible administrative experience, requires two (2) years of experience in database and webpage management, including advanced experience working with Microsoft Office (Excel, Access, PowerPoint): SAP Business Objects, SharePoint, Go To Meeting and AT&T Connect.
Preferred Qualifications
- Two (2) years of professional experience in database and webpage management, including advanced experience working with software such as, Microsoft Office (Excel, Access, PowerPoint): SAP Business Objects, SharePoint, Go To Meeting and AT&T Connect.
- Two (2) years of professional experience providing policy consultation and recommendations for a public or private organization.
- Two (2) years of professional experience managing a web page and database, such as SharePoint, for a public or private organization
- Two (2) years of professional experience reviewing performance standards and reports for a public or private organization.
- Two (2) years of professional experience adopting and utilizing the concepts and techniques of operations research in developing research projects.
- Two (2) years of professional experience providing technical assistance and consultation in determining the most appropriate scientific methodologies, evaluative techniques, and project monitoring techniques.
Conditions of Employment
- Requires the ability to serve on-call, including working outside of normal business hours.
- Requires the ability to travel and have a valid driver’s license.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Work Hours: Mon - Fri, 8:30am - 5:00pm, 1 hour unpaid lunch
Work Location: 401 S Clinton St, Chicago, Illinois, 60607
Division of Developmental Disabilities
Bureau of Accreditation Licensure and Certification
Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html
This position [DOES] contain “Specialized Skills” (as that term is used in CBAs).
Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
