Program Coordinator, Academic and Trainee Programs - Cancer Center at Illinois

Duties & Responsibilities

• Academic Operations and Event Leadership:
  • Manage the full operational lifecycle of complex academic programs, including the development of master timelines, recruitment workflows, and student onboarding/compliance.
  • Design and execute high-profile center-wide events, symposia, and speaker series, independently identifying and vetting potential candidates for the CRTEC team.
  • Manage the internal CRTEC calendar and collaborate with CCIL staff to ensure all activities are documented in institutional databases for the Cancer Center Support Grant (CCSG).
  • Oversee the professional delivery of workshops and courses, ensuring faculty support in the distribution of materials and participant compliance with lab etiquette and safety training.
• Cross-Functional Unit Liaison:
  • Serve as the primary professional liaison between CRTEC and CCIL core units to ensure unified programmatic execution and strategic alignment.
  • Partner with Program Operations to integrate trainees into research events, identify faculty mentors, and verify mentorship completion for compliance.
  • Collaborate with the Data Team to facilitate the accurate transfer of trainee metrics for comprehensive institutional reporting.
  • Lead the scholarship awarding lifecycle in coordination with Advancement, including candidate identification, donor engagement preparation, and the development of impact reports.
  • Act as the fiscal point of contact for Finance to manage student appointments and fund verification.
  • Partner with Communications to identify milestones and develop storytelling content for CCIL media outlets.
• Federal Reporting, Data Intelligence, and Award Development:
  • Direct the collection, analysis, and organization of critical technical documentation, such as NIH/NSF biosketches and trainee tables, ensuring strict adherence to federal submission timelines and compliance standards (e.g., NIH T32, R25).
  • Manage in-house longitudinal trainee databases to track "Return on Investment" (ROI) and meet federal reporting mandates.
• Student Personnel Supervision:
  • Lead the full employment lifecycle for CRTEC student employees, including recruitment, interviewing, and daily supervision.
  • Conduct formal mid-semester and annual performance evaluations, synthesizing team feedback to provide constructive, data-driven professional development and ensure the high-quality delivery of student projects and support tasks.