Office Manager - Extension, Agriculture and Agri-Business (AAB) Program

Duties & Responsibilities

• Administrative Support
  • Reviews the Assistant Dean/Program Leader's incoming mail, selects and responds independently to general correspondence and provides drafts of responses and/or relevant documentation for policy related communications.
  • Commits the Assistant Dean/Program Leader to individual and committee appointments and provides necessary details, materials and arrangements for such appointments. Maintains daily on-line calendar and informs of scheduled engagements.
  • Assists in the development, adaptation, upgrading and coordination of databases, mailing lists, and records.
  • Serves as liaison between the Assistant Dean/Program Leader and various Extension administrators and staff located throughout the state.
  • Plans travel and makes necessary arrangements and reservations. Independently makes decisions as to the best schedule and accommodations.
  • As directed, composes and finalizes a variety of general, confidential and sensitive documents representing the departmental responsibilities and position on issue.
  • Establishes and maintains existing paper and electronic confidential records and files.
• Financial Support
  • Maintains awareness of various financial accounts and determines appropriate account to use for expense and revenue transactions.
  • Reviews financial transactions accuracy which includes the reconciliation of month end statements for the Commercial Agriculture Educators. Reconciles and monitors P-Card purchases for Director of Information Technology and Commercial Agriculture Educators.
  • Processes appropriate on-line transactions (Banner, P-Card, i-Buy, TEM) and have a working knowledge of HireTouch for providing reporting supporting for personnel search processes.