What are the responsibilities and job description for the OFFICE ADMINISTRATOR III (Option 2 Keyboarding) position at illinois?
Agency : Department of Human Services
Opening Date: 05/28/2024
Closing Date/Time: 06/10/2024
Salary: Anticipated Salary (Eff 7/1/24): $4,246 - $5,701 per month ($50,952 - $68,412 per year)
Job Type: Salaried
County: LaSalle
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 37123
Position Overview
Under direction, serves as working supervisor to clerical staff performing a variety of specialized and technical functions; maintains confidential files/documents of active/closed DHS cases and distributes/prepares mail.
Job Responsibilities
- Serves as working supervisor.
- Reviews activities of staff pulling and preparing closed case records for storage to verify accuracy.
- Receives requests from authorized case worker staff for case records from files.
- Serves as RACF (Resource Access Control Facility) Coordinator for the office.
- Monitors staff in the receipt, sorting, stamping and distribution of incoming mail.
- Monitors distribution, ordering and replenishing of office supplies, including monitoring and verifying confidential paperwork is shredded, bagged and securely disposed of.
- Keyboards a wide variety of complex memos, reports and correspondence involving medical, technical, and legal terminology.
- Reviews the issuance and replacement of LINK cards to verify the proper input of calculations so timely service is received.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience; or completion of high school and three (3) years of Office Assistant experience; or three (3) years independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
Preferred Qualifications
- Three (3) year of experience utilizing program operations and policies for a human services organization.
- Two (2) years of experience utilizing office procedures and programs for a public or private organization.
- Two (2) years of professional experience communicating clearly and effectively both orally and in writing with both internal and external officials, providers and/or the public.
- Two (2) year of experience directing and supervising the work of clerical support office staff.
- Two (2) years of experience operating manual and automated office equipment.
- Two (2) year of supervisory experience assigning work, providing guidance to subordinates, recommending counseling and/or discipline following collective bargaining agreements, training staff and approving time off.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 1560 1st Ave, Ottawa, Illinois, 61350
Family & Community Services
Region 3
Administration
Lasalle FCRC/Lasalle County
Agency Contact: DHS.HiringUnit@Illinois.gov
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $50,952 - $68,412
