Events and Space Coordinator - Humanities Research Institute

Duties & Responsibilities

• Levis Space Usage/Event support:
  • Assist Events and Space Manager in the support of events in Levis, including assisting with frontline AV event support, monitoring in-person events (and their related setup and takedown), and contributing to evening and weekend event coverage.
  • Coordinate with communications staff to collect and proof event information for digital signage.
• Events Billing and Contracting support:
  • Under the guidance of the Budget and Finance Manager and the Events and Space Manager, assist with space-usage billing and other financial record keeping as well as with obtaining/collecting and maintaining space usage contracting paperwork and related materials (such as collecting alcohol approval forms); assisting with usage tracking and reports, usage calendars, and so on.
• HRI Event Planning and Execution:
  • Under the direction of the Deputy Director, assist with planning and implementation of HRI events, both remote and in-person, as needed, to potentially include catering orders and meal reservations, travel and hotel booking, itinerary preparation, related Emburse Enterprise processing, and implementation of AV technology and remote-presentation technology/managing delivery of remote events.
  • Assist in the development of HRI event plans and timelines; coordinate logistics.
  • Serve as primary in-person and online events support person for HRI events.
• Perform other duties as assigned by HRI Director, Deputy Director, and/or Levis Events and Space manager, in alignment with achieving the institute’s mission and objectives.