CRIMINAL JUSTICE SPECIALIST I - VPI

Position Overview

We are looking for a Grant Specialist I to work at the Illinois Criminal Justice Information Authority in the Federal and State Grants Unit (FSGU). FSGU offers a rich environment for a self-driven person desiring to enhance community-based programming and strengthen relationships with partner agencies. Grant Specialist I responsibilities include monitoring grantee performance, budgets, ensuring compliance with grant regulations, and site visits.

The ideal candidate for this role should have superior organizational skills, exceptional time management skills, and experience working in grant programs and/or with public funds. The Grant Specialist I will maintain relationships with grantees, and will aid in serving the public by ensuring grantee success in effective and growing programs.

Essential Functions

• Under general supervision of the program administrator, provides technical assistance in the review, examination, approval, implementation and monitoring of interagency agreements and contracts relating to ICJIA grant programs

• Travels to conduct on-site reviews or conduct enhanced desk review of grantee records to assess the capability, performance, and compliance of the grantee against administrative and programmatic requirements.

• Reviews and analyzes quarterly and close-out program and fiscal reports, and communicates with grantees regarding needed justifications, corrections, or revisions.

• Reviews allocation requests and works with Grants Team members to determine approvability of requests.

• Conducts random reviews of periodic subcontract/subrecipient program and fiscal reports submitted by grantees.

• Conducts research and recommends development or revisions to budget or fiscal report format, site visit and compliance review procedures and forms.

• Prepares and distributes written drafts and final reports of site and enhanced desk review findings relative to the progress of agreements.

• Establishes and maintains a system/method to track grantee program performance,expenditures, objectives, and outcomes.

• Performs other duties as required or assigned which are reasonably within the scope ofthe duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college with coursework in law, criminal justice, government, public administration, sociology,accounting or political science.

• Requires completion of an agency approved training program or one year of professional experience inplanning, development, implementation or assessment of programs in criminal justice, government, public administration, sociology, accounting, political science or equivalent advanced academic work.

Preferred Qualifications

• Prefers two years of experience working with grant programs that deliver social service programming.

• Prefers three years of experience demonstrating the ability to communicate effectively both orally and in writing.

• Prefers three years of experience demonstrating the ability to analyze complex information, identify problems, and propose creative and effective solutions.

• Prefers two years of experience with program performance tracking and reporting.

• Prefers two years of experience with budget preparation and analysis.

• Prefers two years of experience with expenditure tracking and reporting.

• Prefers three years of experience demonstrating the ability to utilize computer software including Microsoft Word, Excel, Access, Outlook, PowerPoint as well as Adobe PDF software.

Conditions of Employment

• Requires proper documentation for approved work in the United States.

• Requires ability to travel.

• Requires a valid and current driver’s license.

• Requires ability to pass a background check.

• Requires the ability to work remotely and in-person as operational needs require.

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.As a result, the employee should be aware that if offered non-State employment during stateemployment or within one year immediately after ending State employment, the employee shall, priorto accepting any such non-State employment offer, notify the Office of the Executive Inspector Generalfor the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties aslisted in the job description.