What are the responsibilities and job description for the CLERK position at illinois?
Job Requisition ID: 52083
Closing Date:
Agency: Illinois Educational Labor Relations Board
Class Title: OFFICE COORDINATOR - 30025
Skill Option: None
Bilingual Option:
Salary: Anticipated Starting Salary $4,128 - $4,583 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Agency Excluded from the RC014 bargaining unit
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Position Overview:
Under the direct supervision of the Springfield Office Manager, the Educational Labor Relations Board is seeking to hire an Office Coordinator. They will Utilizes various computer programs and coordinate the day-to-day office operations including case status reports, entering docket cases into the agency databases, communication including email and phones, maintain electronic and paper-based files, compile annual training reports along with weekly scheduled task. This position requires excellent communication and interpersonal skills. The Office coordinator will interact with staff, respond to the public by phone, email and in person. This position will report to the Chief Financial Officer.
Illinois Education Labor Relations Board offers a robust benefit package including:
- Monday-Friday schedule
- Health, life, vision, and dental insurance
- Paid Parental leave
- Pension Plan
- Deferred Compensation, and other pre-tax benefit programs
- Employees earn (12) paid sick days annually
- (10-25) paid vacation days (based on years of service)
- Employees earn (3) paid personal days (pro-rated based on start date)
- (13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Assists the Office Manager and Executive Director in the preparation of reports.
- Inputs case activity data in agency database, transfers and migrates board agent spreadsheet data to database; generates a variety of case reports.
- Dockets all newly filed cases in agency database, issues certified letters notifying parties to the case of timeframes for additional filings; prepares case file for Board Agent.
- Manages communications between the public and agency staff by monitoring, answers incoming telephone calls, answers and directs agency’s incoming email to appropriate staff for formal responses and follow up.
- Assigns newly filed unfair labor practice cases and representation petitions at the direction of the Executive Director.
- Opens, logs and distributes all mail, faxes and correspondence; handle postage machine and mailings including FedEx.
- Prepares and maintains training logs, monitors staff completion of One Net online training programs.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of Secretarial/business college or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires the ability to keyboard accurately at 30 wpm.
Preferred Qualifications
- Prefers working knowledge of Microsoft Office Word, Excel and Access or similar programs.
- Prefers extensive knowledge of office practices, procedures and programs.
- Prefers extensive knowledge of composition, grammar, spelling and punctuation.
- Prefers ability to follow oral or written instructions.
- Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment
All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.
- Requires completion of a background check and self-disclosure of criminal history.
- This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The IELRB is the state agency responsible for administering the Illinois Educational Labor Relations Act (IELRA), which establishes the right of educational employees to organize and bargain collectively. Some of the methods the IELRB employs to protect these rights include conducting on-site ballot elections to determine educational employees’ preferences regarding union representation; certifying and clarifying bargaining units; investigating unfair labor practice charges; ruling on unfair labor practice charges; and conducting hearings and issuing formal decisions to decide labor disputes between educational employees and their employers. The IELRB utilizes a three-tiered adjudicatory process: all initial cases are reviewed and decided by the agency Executive Director; all hearings are conducted and decided by one of the Board Agents; and all appeals and final orders are heard and decided by the agency’s five-member Board.
Work Hours: Monday - Friday 8:30am-5:00pm
Headquarter Location: 4500 S 6th Street Frontage Rd E, Springfield, IL 62703
Work County: Sangamon
Agency Contact: Cathy Banks
Email: Cathy.A.Banks@illinois.gov
Phone #: 312-793-3170
Posting Group: Office & Administrative Support
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Salary : $4,128 - $4,583