ACCOUNTING PROFESSIONAL - Funds, Receipts, and Collections

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Professional - Funds, Receipts, and Collections.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Major Function

Under direct supervision of the Public Service Administrator - Funds, Receipts and Collections Unit, the incumbent is primarily responsible for auditing and processing accounting transactions such as expenditure transfers, object correction requests, obligation reconciliation requests, fund transfer requests and governor’s releases. The incumbent communicates with the State Treasurer’s Office to ensure correct recording of transfers and research discrepancies. The incumbent reviews expenditure adjustment transmittals and salary refunds entered into the State Accounting Management System (SAMS) and approves these transactions.

Job Responsibilities

• Reviews and approves Expenditure Adjustment Transmittals and Salary Refunds. Audits and processes Expenditure Transfers, Object Correction Requests, Obligation Reconciliation Requests, Fund Transfer Requests and Governor's Releases.
• Assists the Treasurer's office with researching and correcting any discrepancies. Creates the daily Expenditure Transfer Maintenance report for the Treasurer's office
• Acts as a backup for Collections staff, answering calls from debtors and communicating with them about their offsets. 
• Reviews and checks Involuntary Withholding Mismatch reports and Involuntary Withholding pull listing before collections staff refund processing.
• Research rejected payroll issues and works with agency and/or the payroll unit to resolve issues.
• Assists with the daily receipt and refund balancing.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, with course work in business administration, accounting, statistics, finance, or economics.

• Requires two (2 years of professional experience in accounting, auditing, state government fiscal operations, budgetary control, or any equivalent combination of these requirements may be acceptable.

Preferred Qualifications

• Prefers two (2) years of professional experience with responsibilities requiring application of offset systems, fiscal policies, accounting principles, controls, operating procedures and reporting requirements utilized by, or similar in nature to the Office of Comptroller.

Knowledge, Skills, and Abilities

• Requires a working knowledge of electronic data systems, the operation and use of a personal computer, and a variety of software.
• Requires the ability to review detailed work including written or numerical data to make accurate calculations.
• Requires knowledge of laws, rules and regulations relating to Illinois state accounting and auditing procedures.
• Requires knowledge of Illinois state offset procedures and systems.
• Requires good English language skills and working knowledge of grammar, spelling, and punctuation.
• Requires good telephone etiquette skills.
• Requires a high level of attention to detail.
• Requires the ability to analyze transaction records and documents.
• Requires knowledge of offset practices, procedures, and programs.
• Requires ability to follow oral and/or written instructions.
• Requires ability to establish and maintain satisfactory working relationships with other employees, state agencies, and the general public.
• Requires working knowledge of Microsoft Word and Excel.
• Requires accurate keyboard and data entry skills.

* With or without reasonable accommodation

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date. 

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation. 

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.