Intermittent Operations Assistant

Office of the Illinois Secretary of State
Alexi Giannoulias

Job Title:        Intermittent Operations Assistant
Division:         Blind/Physically Handicapped
Union:             IFT
Location:        300 S 2^nd St, Springfield, IL - Sangamon County
Salary:            Range $17.75 to $21.63 hourly
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html

To be considered for this vacancy you MUST establish eligibility by taking and passing a written, multiple-choice examination administered at an ILSOS, Department of Personnel Testing location.  Please reach out to the location where you would like to test to make an appointment.

• Appointments may be made for the following sessions:

Multiple-Choice Tested Titles:

• Tuesday         1:00 PM
• Wednesday   9:00 AM
• Thursday       1:00 PM

Multiple-Choice Tested Titles with Keyboarding Assessment:

• Wednesday   1:00 PM

• Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing.  Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
• Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at

• Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:

Overview:

Performs clerical work in which tasks are relatively simple but varied such as handling the mail and library materials for the Blind & Physically Handicapped division.

Duties and Responsibilities:

• Responsible for receiving and checking-in materials returned by patrons into the KLAS circulation system.  This includes but is not limited to shipments of Talking Book machines, Talking Book and Braille cartridges, and mail received from the Library of Congress and patrons utilizing the service.  
• Responsible for downloading books and magazines to cartridges, packaging and labeling of all types of circulating items and correspondence sent by the Illinois State Library.
• Responsible for shelving all types and formats of library materials, verifying that materials are arranged correctly on each shelf, shifting large quantities of library materials according to multiple library classification systems.  Participates in any special projects concerning the stacks or department.
• Retrieves materials from various stack areas using multiple library classification systems that have been requested.
• Performs clerical duties involving the processing, sorting, and distribution of books, packages, and other materials that are received from sent via US mail (USPS), statewide library delivery service, and other delivery services.
• Performs other duties as assigned or required.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of high school and six months of related office experience.

Knowledge, Skills and Abilities:

• Requires ability to follow oral and/or written instructions.
• Requires working knowledge of office practices, procedures and programs.
• Requires working knowledge of alphanumeric sequencing.
• Requires working knowledge of basic mathematics.
• Requires elementary knowledge of grammar, spelling and punctuation.
• Requires ability to operate commonly used office equipment and perform routine maintenance.
• Requires the ability to lift up to 75 lbs., carry up to 50 lbs., and push/pull up to 50 lbs.

Application Process: 

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

Salary : $18 - $22