Payroll and Procurement Assistant

The selected candidate will provide general clerical support and specialized payroll and procurement support in the Business Office. This individual must respond efficiently to payroll and general procurement requests by internal and external constituents and work collaboratively as a member of the Business Office in proactively anticipating problems and relevant needs. The Payroll and Procurement Assistant reports to the Executive Director of Business and Financial Operations

The internationally recognized Illinois Mathematics and Science Academy (IMSA) develops creative, ethical leaders in science, technology, engineering, and mathematics. As a teaching and learning laboratory created by the State of Illinois, IMSA enrolls academically talented Illinois students (grades 10-12) in its advanced, residential college preparatory program. It also serves thousands of educators and students in Illinois and beyond through innovative instructional programs that foster imagination and inquiry.

The Illinois Mathematics and Science Academy (IMSA) is committed to an equitable, diverse and inclusive teaching and learning environment. IMSA has committed to advancing equity in STEM education and representation and creating a diverse, inclusive community of global citizens who can realize their full potential, and execute our mission to advance the human condition.

This Equity and Excellence work is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative.

This position will support IMSA's Diversity work by ensuring the delivery of quality, equitable, and inclusive constituent-centered support while promoting and maintaining an inclusive work environment and culture that embraces the diversity of people and perspectives collaborating at IMSA to ignite and nurture creative, ethical, scientific minds that advance the human condition.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Process all payroll input functions
• Balance payroll reports
• Maintain orderly and accurate payroll records
• Prepare bank deposits
• Assist the procurement function including but not limited to placing Amazon orders, following-up with vendors, and initial contract preparation
• Process weekly procurement voucher transfers to State of Illinois comptroller
• Support procurement with management of contract timelines
• Assist with support of student registration and fee collection as needed
• Respond to service requests of internal and external customers in a pleasant and efficient manner
• Demonstrate a willingness to serve as an active and contributing member of the Academy.
• Other duties as assigned.
  
  
  

Minimum Qualifications

• Associate’s Degree and three (3) years professional experience or an equivalent combination of education and experience
• Experience in supporting and processing basic accounting transactions
• Proficiency and understanding of computerized accounting and payroll systems
• Excellent communication and interpersonal skills
• Excellent organizational skills
• Ability to communicate with internal and external customers, staff, and students
• Ability to adapt to a work environment that requires learning and acquisition of skills to successfully fulfill the performance responsibilities and duties
  
  
  

Preferred Qualifications

• Experience at a state agency or academic environment
• Experience with State of Illinois pension system(s)
  
  
  

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This role generally requires mobility, written and verbal communication, hearing and visual capabilities. However, reasonable accommodations, including assistive technology, may be made to enable qualified individuals with disabilities to perform such requirements.

Hours/Shift/Work Schedule This position is a full-time, non-exempt position. Hours worked 800am - 430 pm, Monday through Friday.

COMPENSATION

This position is a full-time, non-exempt, 12-month, employment-at-will position. Salary regionally commensurate with training and experience in like-institutions with a range of $50,400 to $57,000. IMSA offers a comprehensive state benefits package (major medical, dental, vision, and prescription) with rates found here, a generous paid time off plan, and a retirement plan through the State University Retirement System (SURS). SURS is reciprocal with other Illinois public retirement systems such as the Teachers’ Retirement System of Illinois (TRS) and the Illinois Municipal Retirement Fund (IMRF).

The Illinois Mathematics and Science Academy provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, ancestry, citizenship status, pregnancy, disability, genetic information, marital status, political affiliation, amnesty, arrest record, military status, unfavorable discharge from the military or status as a covered veteran in accordance with applicable federal, state and local laws.