Admin Assist to Director of Field Services

ADMINISTRATIVE ASSISTANT TO THE DIRECTOR OF FIELD SERVICES AND ORGANIZING

Location: Springfield, IL

This is an in-office position.

The Illinois Education Association-NEA is seeking qualified candidates to fill the above-named position on the IEA-NEA administrative staff.

DEADLINE FOR EXTERNAL APPLICATIONS: July 6, 2026

EFFECTIVE DATE: To Be Determined

INTERVIEWS: Candidates who appear to meet the qualifications will be interviewed at a location selected by the IEA-NEA.

STAFF AUTHORITY AND RELATIONSHIPS: Directly responsible to the Director of Field Services and Organizing and Executive Director.

POSITION DESCRIPTION: Serves as technical assistant and confidential secretary to the Director of Field Services and Organizing; makes recommendations for procedures and management of the department.

RESPONSIBILITIES:

• Handles and/or assists in handling confidential matters; screens telephone calls and visitors; handles correspondence, filing, messages, calendar, and other secretarial duties.
• Performs all clerical functions of the office as directed.
• Works directly with the Director of Field Services and Organizing and relays communications from the Director of Field Services and Organizing to the Directors of Advocacy and Organizing and/or UniServ Directors.
• Coordinates UniServ office procedures with UniServ staff.
• Works with the Director of Field Services and Organizing to coordinate UniServ crisis activities.
• Coordinates, assigns, and follows-up on miscellaneous projects delegated to the Field Services Department, i.e., statewide committees assigned to Directors of Advocacy and Organizing, etc.
• Advises and assists the Department’s other administrative and associate staff.
• Assists in the training of new Field Services administrative and associate staff.
• Updates and disseminates Membership Density Reports.
• Maintains confidential files on Department staff (e.g., records of evaluations, vacation, sick leave) and grievances.
• Assists the Directors of Advocacy and Organizing in annual budget preparation and maintains confidential budget file.
• Prepares materials and reports for the Directors of Advocacy and Organizing for presentation to the IEA-NEA Board of Directors.
• Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel.
• Maintains a working knowledge of current office technologies, digital platforms and productivity software used across the organization.
• Acquires an understanding of the structure, operation and function of the IEA-NEA.
• Utilizes appropriate office procedures as per the IEA-NEA Policy Manual.
• Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public.
• Performs other appropriate duties as directed by assigned management staff.

QUALIFICATIONS:

• Minimum high school diploma, business college or college desirable;
• Minimum typing speed of 65 words per minute;
• Above average ability in spelling, composition, and math skills;
• Capable of efficiently handling telephone requests;
• Personal computer and other basic office machine experience or training required;
• Ability to work independently;
• Knowledge and ability to perform the basic office accounting functions;
• Knowledge of Microsoft Office Suite including Word, Access, Excel, Outlook, PowerPoint and Publisher and Internet required;
• Valid driver’s license required.

SALARY & BENEFITS:

Salary range - $63,872 per year to $74,746 per year.

Fringe Benefits - In accordance with the IEA-NEA/IEASO Associate Staff Contract. See Associate Staff Benefits Summary at https://ieanea.org/about/employment/

IEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES, AND PERSONS WITH DISABILITIES TO APPLY.