What are the responsibilities and job description for the Accounts Payable Specialist position at ILLINOIS CORN MARKETING BOARD?
Job purpose
The Accounts Payable Specialist is primarily responsible for accounts payable functions for four agricultural related organizations.
Duties and responsibilities
- Process vendor payments and invoices
- Perform data entry for checks into accounting software
- Print checks including employee/board member expense reimbursements and refund checks
- Draft ACH transactions on online banking websites
- Respond to vendor inquiries and questions
- Request and process W-9 forms from new vendors
- Maintain vendor database in accounting system
- Print and mail 1099-misc. forms
- Scan and file accounting documents
- Track and code grant expenditures
- Run the refund report for ICMB board meetings
- Provide administrative support to Director of Finance
- Track and issue farmer payments for the PCM program
- Issue checks to farmers for check-off refunds
- Review invoices for proper coding, approval, and supporting documentation
- Ensure compliance with organizational policies and federal/state grant requirements
- Assist with annual audit by preparing schedules and responding to auditor requests
Qualifications
- High school diploma/GED
- Strong knowledge of Microsoft Word, Excel, Outlook, and other Microsoft Office tools
- Ability to meet deadlines
- Ability to pass a background check
- 2 years of accounts payable or accounting support experience preferred
- Experience in nonprofit or multi-entity accounting preferred
- Familiarity with grant-funded environments a plus
Skills
- Strong attention to detail and accuracy
- Ability to handle confidential financial information
- Strong organizational and time management skills
- Ability to work independently in a small team environment
- Ability to communicate professionally with board members, vendors, farmers, and staff at all levels of the organization
- Ability to explain financial processes clearly and respond to inquiries in a timely and professional manner
- Must be available during regular business hours
- Ability to meet periodic high-volume deadlines (month-end, year-end, audit)
Work Environment & Expectations
- Must be available during regular business hours
- Ability to meet periodic high-volume deadlines (month-end, year-end, audit)